Office Assistant - Vancouver, Canada - OAK+FORT

OAK+FORT
OAK+FORT
Verified Company
Vancouver, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description

OAK + FORT is brought together by a passionate group of people with a natural bond over an aesthetic vision that radiates throughout the collections.

Fueled by the purpose to enhance and explore our own personal style—we authentically embody a place where individuality and uniqueness are celebrated.

An ever-evolving point of view, joy in self-expression, and quality are central to our contemporary philosophy

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RESPONSIBILITIES

Reception Duties

  • Set a great first impression by greeting and assisting visitors
  • Answer the main telephone line and direct calls
  • Ensure kitchens, washrooms and supply room are fully stocked and organized
  • Maintain cleanliness in general office areas, including kitchen and lunchroom
  • Manage travel and accommodations arrangements
  • Support with the organization and set up of special events
  • Organize meeting rooms
  • Assist the CEO and executives with various tasks including scheduling, travel and miscellaneous tasks
  • Follow office workflow procedures to ensure maximum efficiency
  • Monitor office expenditures and handle all office contracts (rent, service etc.)
  • Planning office parties, awards ceremonies, and other companyrelated functions
  • Making reports for CEO or executives
  • Participate in vendor relationship management
  • Perform other projects as assigned

Purchasing Duties

  • Order supplies for retail stores, head office and the warehouse
  • Research and request quotes for special purchases

Accounting Duties

  • Collect, organize and manage invoices for credit card statement documentation
  • Create and organize expense reports
  • Organize and maintain file/storage room

REQUIREMENTS

  • Previous experience in a receptionist or similar capacity is an asset
  • Proficient knowledge of Excel,, ability to use Pivot Table, vlookup functions is an asset
  • Extremely organized and detailoriented
  • Highly motivated with the ability to work independently
  • Ability to quickly learn new systems, adapt to new workflows and ability to execute changes
  • Ability to meet tight deadlines, prioritizes appropriately, multitasks and copes well with change
  • Possess a passion for learning and connection to the OAK + FORT aesthetic
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