Administrative Assistant I - Calgary, Canada - SAIT

Description

The School of Health and Public Safety at SAIT prepares students for a dynamic career in the health care sector. We offer specialized training in diagnostic and therapeutic technologies, professional assistant programs, information management, and training for wellness professionals. Our programs are hands on, with students and instructors immersed in living classrooms and simulated training. The Opportunity The Administrative Assistant I (AAI) provides administrative support to a variety of staff in the School of Health and Public Safety. The Administrative Assistant I works within a team to provide administrative support to the School of Health and Public Safety and its programs. This position requires a high level of professionalism, strong communication skills (verbal/non-verbal, language/interpersonal skills), organization and attention to detail, computer information literacy, records information management, data integrity auditing and a keen focus on providing excellent, serviced-focused communication with students and staff. The individual must be able to consistently communicate with applicants, students, team members, faculty, clinical partners and other stakeholders. They must be a self-starter and take ownership of the required workflow to ensure timelines are met and processes are followed. Knowledge and experience with SAIT processes and healthcare is an additional asset for the position.

The Role

Selection and Student/Applicant Management - 20%

Attend information sessions, open house sessions, and Academic Upgrading sessions to inform potential applicants of the selection process and program requirements

Manage the workflow of the selection processes for timely, service focused selection of applicants into the SAIT programs

Administrative Support - 60%

Data entry into SAIT information technology systems; Microsoft Suite/DCU/Smartsheet/Banner/Logiforms

Follow established records information management processes

Maintain integrity and organization of student, program and staff records

Provide administrative support to the Academic Chairs ( booking meetings, minute taking)

Meetings and Event Planning - 10%

Plan and coordinate meetings with external/internal stakeholders (eg:) accreditation, advisory, team and program meetings

Capture and circulate accurate meeting minutes aligned to SAIT accreditation and advisory processes.

Book room requests for meetings and instructor requests, accreditation

Internal/External Relations - 5%

Aid in the planning and implementation of Program Advisory Committees

Provide timely, service-focused communication with the applicants, students, staff and partners through email, phone and face to face interactions

Qualifications & Experience

High School diploma

3+ years in an administrative role

Certification or evidence of advanced skills in Microsoft Office applications

Preferred:

Administrative Professional diploma/certificate or equivalencies considered an asset

Customer service experience

Experience in post-secondary education or healthcare environment preferred

Driver's license is considered an asset

Job classification: ADMINISTRATIVE ASSISTANT I - A5903 Salary range: $46, - $56, # of positions: 1 Hours Per Week: 40 Posting closing date: May 1, 2024 About SAIT SAIT is a global leader in applied education. Named one of , we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers. Building on our 100+ year history, we're looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.Equity, diversity and inclusion (EDI) is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about . At SAIT, we understand that experience comes in many forms. We're dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we're looking for, please consider applying.SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor. BEWARE FALSE POSTINGS AND RECRUITING OFFERS SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application. Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.