Legal Secretary/administrative Assistant - Toronto, Canada - Ministry of the Attorney General

Ministry of the Attorney General

Verified Company

Toronto, Canada

5 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The highest level of court in the Province, the Court of Appeal for Ontario, requires two highly professional and organized individuals to perform a range of legal secretarial services within the Court's Judicial Support Unit.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will:

take dictation, transcribe, type, format, proof-read highly confidential and sensitive documents

- compose routine correspondence
- receive and respond to inquiries
- converse directly with the Court's judiciary, managers, judicial research lawyers and the public
- plan and manage court schedules, arrange meetings and appointments
- review and prioritize mail and re-direct appropriately
- make travel and accommodation arrangements
- maintain confidential filing systems

How do I qualify?:

Mandatory:

You can type 50 words per minute
You are proficient with Dictaphone with 70% accuracy
You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Technical Knowledge and Experience:

You have demonstrated experience in providing legal secretary and administrative support
You can proofread legal documents and update files and court schedules
You have knowledge of financial processes
You can ensure purchasing procedures are followed and invoices and statements of expenses are prepared for payment

Computer Skills:

You have:
- knowledge of information databases (e.g. Court Office System (COS)) to enter, track and update data

Judgment and Organizational Skills:

You can coordinate committees, conferences and workshops
You have tact, and discretion to manage highly sensitive material using a high degree of confidentiality
You have the ability to plan and manage calendars and schedules in a high pressure environment with strict deadlines
You have the ability to maintain confidential filing systems

Oral and Written Communication Skills:

You can:

compose correspondence from verbal dictation and written instructions for the judges' signatures (e.g. letter to counsel)

- receive and respond to phone inquiries from the public
- converse directly with senior legal officers, judiciary, managers, lawyers and all other justice participants

Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

Additional Information:

Address:

1 Bilingual Permanent, 130 Queen Street West, Toronto, Toronto Region, Criminal Record and Judicial Matters Check

Compensation Group:

Ontario Public Service Employees Union
Understanding the job ad definitions
Schedule:
3
Category:
Administrative and Support Services
Posted on:
Friday, May 12, 2023
Note:
This ad is also available in French.

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.