Board Services Specialist - Toronto, Canada - Manulife

Manulife
Manulife
Verified Company
Toronto, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description

_Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You've come to the right place. We're looking for ambitious people who share our values and want to make every day better for people around the world. If this sounds like you, and the career below sounds exciting, we'd like to hear from you. _

Working Arrangement
Hybrid


Working closely with the Assistant Corporate Secretary and the VP and Chief Counsel, Public Company, provides diverse and vital board operations support as part of the Corporate Secretary's Office, ensuring the efficient and effective operations of the Manulife Board of Directors.


Responsibilities

  • Support the daytoday operations and activities of the Corporate Secretary's Office.
  • Conduct research, compile data and prepare reports, presentations and other written documentation in support of the Board and committees' needs.
  • Handle regulatory filings as required.
  • Oversee and maintain process and procedure documentation for the Corporate Secretary's Office. Design and/or implement process improvements where relevant.
  • Support the Assistant Corporate Secretary with preparing accurate drafts of minutes of Board and committee meetings.
  • Support the planning and execution of governancerelated projects and events such as the annual meeting of shareholders and other Board events.
  • Coordinate Board and committee meeting logistics and act as liaison between management and information technology support specialists to ensure effective meetings in both the physical (in person) and virtual (Microsoft Teams) environment.

What we are looking for

  • University or College diploma in Administration or Business or extensive related business experience
  • A minimum of 3 5years' experience working in a sophisticated, matrixed organization, preferably in a role involving significant planning, logistics and execution responsibilities.
  • Sophisticated technological proficiency, including sophisticated capabilities in Microsoft Office suite of products (Word/Excel/Powerpoint/Teams/Sharepoint/Outlook).
  • Very comfortable organizing and compiling data in excel spreadsheets and creating reports.
  • Ability to handle confidential information, exercise discretion and tact in sensitive situations.
  • Ability to work independently and use judgment but also know when to seek advice when encountering novel situations.
  • Ability to multitask, be flexible and move from one priority to another, while maintaining a high level of accuracy and attention to detail
  • Strong technical, organizational and prioritizing skills, using time optimally to meet deadlines.
  • Ability to stay calm under uncertainty and thrive in a fastpaced environment.
  • Excellent verbal communication, writing and editing skills.

What motivates you?

  • You obsess about customers, listen, engage and act for their benefit.
  • You think big, with curiosity to discover ways to use your agile approach and enable business outcomes.
  • You thrive in teams and enjoy getting things done together.
  • You take ownership and build solutions, focusing on what matters.
  • You do what is right, work with integrity and speak up.
  • You share your humanity, helping us build a diverse and inclusive work environment for everyone.

What can we offer you?

  • A competitive salary and benefits packages.
  • A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.
  • A focus on growing your career path with us.
  • Flexible work policies and worklife balance.
  • Professional development and leadership opportunities.

Our dedication to you

  • Valuesfirst culture
  • We lead with our Values every day and bring them to life together.
  • Boundless opportunity
  • We create opportunities to learn and grow at every stage of your career.
  • Continuous innovation
  • We invite you to help redefine the future of financial services.
  • Delivering the promise of Diversity, Equity and Inclusion
  • We foster an inclusive workplace where everyone thrives.
  • Championing Corporate Citizenship
  • We build a business that benefits all partners and has a positive social and environmental impact.

About John Hancock and Manulife
**Manulife is an Equal Opportunity Employer
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