Production & Administration Coordinator - Canada - Bixlers

Bixlers

Verified Company

Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Production & Administration Coordinator:

What You'll Be Doing:

Assist with Production Scheduling

Review master production schedule on a daily basis with Manufacturing Operations & Production Managers to ensure materials and staff are in place to meet capacity requirements. Conduct long term schedule forecasting to ensure efficiency.
Analyze and approve changes to the Master Production schedule
Maintain constant communication between Factory and Sales to ensure that priorities are achieved.
Identify discrepancies and mitigate risks for meeting committed ship dates.
Report to management team on projections for upcoming weeks, months, and quarters.
Monitor work in progress on the production floor and adjust schedule when required due to material shortages or other production interruptions.

Inventory Management/Procurement

Manage and review vendor purchase orders for all items to ensure costing, order quantity and lead time is correct.
Manage physical inventory, documenting location (as specified by the factory manager), quantity, and ensuring our inventory counts are accurate and consistently maintained.
Systematically review the usage rate of production materials and recommend reorder dates, analyse costs and run reports.

Vendor and Supplier Management

In conjunction with the Manufacturing Supervisor, manage the vendor selection process to ensure that the suppliers meet company requirements for quality, lead time and cost effectiveness.
Ensure have diverse pool of vendors so not reliant on a single vendor for any one product. Maintain and build relationships with vendors to ensure have options available.
Manage ongoing pricing, lead time and quality issues as they arise with existing vendors.
Work with vendors responsible for facilities oversight to ensure that our physical space is operating smoothly and meeting the needs of all functional areas.

Oversee Daily Order Administration:

You will support general manufacturing and supply chain projects, purchasing of raw materials, components, and supplies to support production schedules & to plan daily work order releases to production and ensures schedules are met.
Generate purchase orders for raw materials and components. Closely monitor supplier delivery schedules and routinely communicate with vendors to expedite deliveries when needed to ensure component availability.
Responsible for planning and monitoring production and maintaining inventory levels of components and finished goods to ensure consistent levels of finished goods are on hand to satisfy customer demand.
Develop a positive and cooperative working relationship with suppliers through regular, proactive communication.
Receive and reconcile deliveries against purchase orders. Complete documentation and transactions in the ERP system.
Maintain Material Item Masters, Bills of Materials, Routings, Production Revisions, and other ERP inputs for manufactured items.
Work closely with suppliers and quality assurance to resolve quality issues.
Takes on projects that require knowledge of inventory & production management.
Tracking of all customer PO/sales orders, incoming repairs and daily follow up of work order production schedule.
Managing receipt of all received goods and maintaining all inventories (raw materials finished goods).
As requested Generating Operational reports, on daily and weekly basis as well as maintain databases.
Verify all orders and other shipments prior to outbound shipment & Prepare all supporting documents (shipping labels, customs declarations, product tags etc.)
Maintain the filing system, other presentations and other documents on a regular basis.
Develop process documentation, work instructions, and standard operating procedures (SOP) pertaining to process flow and operational interactions.
Maintain the filing system of product technical specification and quality assurance reports.
Define manufacturing processes (assembly, quality inspections, etc.) and generate associated work instructions;
Develop and implement process controls through digital work instructions
Ensure the production process advances according to procedures and intervene with modifications if necessary;
Identify and analyze process improvements;
Participate in the continuous improvement of production processes and cost reduction;
Develop and maintain a database of the parts, documentation, and processes;
Other duties as required

Required Qualifications & Skills

Must have University degree or College diploma in either Business Administration, Commerce, Supply Chain Management or Logistics
Minimum of 3 + years of directly related experience working with production or comparable product & leading a team or group of staff
Demonstrated experience and knowledge of Master Production Scheduling in manufacturing environment and experience.
Proficiency with Microsoft Business Central & Microsoft Office tools (