Administrative Assistant - Edmonton, Canada - Horizon North

Horizon North

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

WHO ARE WE?
We've been serving Canadian clients for over 75 years.

The companies that began independently and now form Dexterra Group have an outstanding record of supporting the infrastructure and built assets that play a vital role in our society and helping our clients achieve higher performance and productivity.

Powered by passionate people, we bring the right teams with the right skills together - offering both experience and regional expertise so companies can operate their day to day, confidently and successfully.

Job Description:

WHAT'S THE JOB?
The Administrative Assistant will be required to perform an array of administrative duties including clerical and receptionist duties.

Reporting to the Director of Operational Support this role is an integral part of maintaining office operations in the Edmonton Office.

The Administrative Assistant is the gatekeeper for all Office Operations including Liaoning with Property Managers. This role is a fulltime in office role at our Edmonton office Ave SW.

Provide administrative support to President and Vice President
Manage Corporate Credit Card
Managing Purchase Orders for Edmonton Office
Coordinate office activities and luncheons;
Review, evaluate and distribute all incoming and outgoing mail;
Prepare and receive Purolator packages
Support President in managing daily activities
Maintain and monitor office supply inventory levels and place orders as required;
Prepare travel arrangements with a keen attention to detail, where necessary.
Manage and coordinate the scheduling of Monthly Leadership Meetings
Complete a daily Lodge Summary report
Take minutes for monthly meetings when required.
Prepare correspondence, reports, presentations and other documentation as required.
Organize and maintain filing systems;
Liaison between vendors and contractors; i.e. building maintenance
Ensure Office is well maintained
Responsible for being the Office Safety Warden and keeping Safety policies and procedures up to date;

Qualifications:

WHO ARE WE LOOKING FOR?
Must have an educational background normally equivalent to high school.

Diploma or degree (or equivalent) from an accredited university or college in Business Administration is an asset.

Proficient in use of various officebased software including the Microsoft Office and Excel
Maintain a high level of confidentiality in all interactions
Manual dexterity required to use desktop computer and peripherals.
Ability to conduct and attend presentations.
Ability to perform effectively in both an independent and team setting.
Adaptable to change.
Demonstrates initiative to be proactive.
Ability to effectively manage fluctuating workloads and adjust priorities to meet changing deadlines.
Excellent written and verbal communication skills.
Exceptional organizational skills.
Strong customer service and interpersonal skills and the ability to build relationships with others.

Additional Information

WHAT'S IN IT FOR YOU?

A place where people matter, not only at work but in the community.
Be #1 on day 1 by joining an industry leader.
Job security as we are in growth mode.
Benefits coverage starts on your first day.
Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans' status, Indigenous status, or any other legally protected factors. Disabilityrelated accommodations during the hiring selection process are available upon request._

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