Site Coordinator - Vaughan, Canada - Averton

Averton

Verified Company

Vaughan, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Purpose
The Site Coordinator performs many of the administrative tasks necessary to support the management of a construction site.

Accountable to both the Site Supervisor and the office project management team, the Site Coordinator will fulfil reporting requirements on behalf of the site.

They may also act as a point of contact for trades and the coordination of activity on site under the direction of the Site Supervisor.

Duties and Responsibilities

Prepare and maintain communications and documentation with construction subtrades
Timely placement of orders to maintain inventory of required site material
Create and maintain project logs, and lot files
Site daily logs including progress photos
Assist in coordinating municipal inspections
Schedule subtrade meetings and Safety Tool Box Talks
Prepare and distribute all meeting minutes, Job Hazard Assessment Reports, Safety Tool Box Talks, site progress photos, siltation control reports.
Complete all WSIB forms and injury reports promptly, as may be required.
Receive, examine and process documentation, ensuring accuracy and timeliness for distribution to other departments
Track, sort and distribute all paperwork to and from Head Office
Provide administrative and clerical support to the Site Supervisor as required
Prepare and code purchase orders and completions
Maintain a clean and organized site office environment
Administer weekly time sheets for payroll of field staff
Assist Trade Partners with respect to extras, drawings, completions and building supplies
Prepare, print, and monitor weekly construction status reports for upload to or submitting to the Project Coordinators
Notify Utility companies of closing dates and request final readings
Data input and information management to generate work orders for the timely completion of PDI deficiencies
Maintain the construction schedule
Schedule building inspections
Schedule third party inspections
Schedule deliveries of materials for trades
Update Procore daily log
Input submittals in Procore as received
Office & site records (Daily Logs)
Set up site office filing system
Maintain employee schedule
Control inventory of construction building supplies for Averton service & labour staff
Receive all deliveries and notify appropriate supervisor, trade, or employee
Schedule gas finals and any other appointments with appropriate persons
Receive all building inspectors and have paperwork ready and notify appropriate supervisor, trade or employee Via Text or Call
Prepare paperwork for appropriate staff
Take minutes of meetings and distribute, as necessary
Conduct toolbox talks if required
Prepare and maintain pour break schedule as well as third party concrete testing
Order water meters
Book any necessary training for Averton employees
Markup drawings to document asbuilt conditions and circulate to PM Team
Organize and distribute necessary drawings for Averton staff, trades, building inspector and office
Update and maintain MSDS sheets
Update and maintain safety board
Markup drawings as required
Administer Health & Safety initiatives, including observations from safety inspections
Ensure all trades have completed orientation and the appropriate forms are uploaded into Procore and filed
Ensure all necessary MOL requirements are available on site (i.e., Form 1000)

Direct Reports

None

Qualifications

Strong clerical and administrative skills including proficiency with Office 365 suite of programs
Basic knowledge of safety regulations including OHSA, WHMIS
Familiarity with residential construction management processes
Procore an asset
Experience working on a residential construction site
Post-Secondary degree/diploma/certificate in Architecture or Construction Management from an accredited institution.

Working Conditions

Exposure to weather, noise
Primarily at the construction site office
Periodic driving
Includes walking through active construction sites

Physical Demands
Sedentary strength demands include exerting up to 50 pounds occasionally or negligible weights frequently; sitting most of the time. Continuously requires vision, hearing, twisting, and talking. Frequently requires standing, fine dexterity, sitting, and handling. Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling, bending, and crouching. Rarely requires climbing

Certifications
Must posses the following certifications and / or available to complete the following certifications, and any others as may be deemed required by Averton or any other governing authority: