- Applying established standards when administering academic search activities
- Collecting requirements needed to carry-out the tenure and review processes from senior leadership
- Collecting feedback from search committee members
- Following administrative rules and procedural instructions
- Collecting requirements needed to carry-out the tenure and review processes from senior leadership
- Preparing draft statistical reports and summaries from data collected
- Processing accounts payable according to the University Guide to Financial Management
- Collaborating on cost estimates
- Advanced College Diploma (3 years)
- Minimum three years' administrative experience, preferably in a University environment
- Demonstrated ability to determine logistical details and activities for events and/or programming
- Experience coordinating meeting schedules, agendas, materials, action and follow-up items
- Ability to multi-task and manage deadlines
- Ability to work independently as well as in a team environment
- Precise keyboard/keypad use where possibility for correction is minimal
- Proficient with Microsoft Office (Excel, Word, Power Point)
- Experience maintaining public-facing communications, including websites (Drupal experience preferred) and social media platforms
- Experience using SharePoint, including file management and creating permission groups
- Accountable
- Adaptable
- Efficient
- Multi-tasker
- Organized
- Resourceful
- Team player
Administrative Assistant - Mississauga, Canada - University of Toronto
Description
Date Posted: 04/22/2024
Req ID: 37061
Faculty/Division: UofT Mississauga
Department: UTM: Biology
Campus: University of Toronto Mississauga (UTM)
Position Number:
Description:
About us:
U of T Mississauga—the second largest campus of Canada's top-ranked university and the only research university in Ontario's booming Peel Region—is one of the world's great catalysts of human potential.
Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.
This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We're thrilled to welcome those who want to learn more about us and to be part of what we do.
Your opportunity:
This position is based in the Department of Biology at UofT Mississauga and reports to the Manager, Finance and Operations.
You will be responsible for providing confidential administrative support to the department, including but not limited to applying established standards when administering academic search activities, collecting feedback from search committee members and liaising with stakeholders to support initiatives. Handling fees and fines regularly, handling petty cash, processing accounts payable according to the University Guide to Financial Management and working with confidential documents.
Your responsibilities will include:
Essential Qualifications:
To be successful in this role you will be:
Closing Date: 05/01/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $69,455 with an annual step progression to a maximum of $88,819. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.