Lead Coordinator, Academic Program Management - Ottawa, Canada - University of Ottawa

Description

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Job Type:

Employee

Duration in Months (for fixed-term jobs):

12

Job Family:

Academic Program Management

# of Open Positions:

1

Faculty/Service - Department:

Internationalization and Global Health Office

Campus:

600 Peter Morand

Union Affiliation:

SSUO

Date Posted:

April 25, 2024

Closing Date:

May 06, 2024

Note : Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$67, $85,623.00About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position purpose:

Reporting to the Senior Manager, International and Global Health Office (IGHO), The Lead Coordinator, Academic Program Management is responsible for the implementation of educational programs such as the Kuwait Mentoring Program (KMP) and the Shanghai Jiao Tong University School of Medicine (SJTUSM) summer school. This includes the planning, coordination, quality control and delivery of program services. The individual will liaise and collaborate with various departments at the Faculty of Medicine and the University of Ottawa to support programming and to increase awareness as well as to develop responsive services to support the integration and well-being of international learners and uOttawa faculty and learners participating in incoming and outgoing mobility activities.

In this role, your responsibilities will include:

Program Coordination: The incumbent ensures the collaborative planning, delivery, evaluation, and quality improvement of programs assigned to their responsibility, including the Kuwait Mentoring Program (KMP) and the Shanghai Jiao Tong University School of Medicine (SJTUSM) summer school. Draft project plans by building critical paths and proposed budgets to ensure that programs are delivered on time and using a cost-recovery model. Seek input from local and international partners for the desired learning objectives, design of curriculum and operational activities. Collaborate with uOttawa personnel for the registration and creation of online accounts to access teaching materials.

Service Delivery: Collaborate with the Advisor, International Programs to identify needs, establish program objectives, and develop responsive services to support the integration and well-being of international learners and uOttawa faculty and learners participating in incoming and outgoing international education activities. Design and deliver on-site and remote orientation sessions on topics such as intercultural adaptation, country-specific information, University and Hospital policies, protocols and logistics of the learning program. Conduct research to identify the educational and resource material needed to support program participants.

Budgeting: Participate in the development of program budgets, monitoring expenditures, ensuring they are within budgetary constraints and are aligned with program contracts. This will involve liaising with different departments to determine key program costs.

Monitoring, evaluation, and reporting: Design quality assurance and evaluation tools of the educational programs by collecting documents and data on participant/teacher satisfaction for the purposes of improving the delivery of programs. The incumbent is responsible for the design of evaluations forms, compilation, and analysis of results, and providing recommendations for improvements as well as implementing changes for future cycles.

Liaising: Maintain relationships with partner institutions and stakeholders to ensure the smooth execution of program activities and effective communication. Collaborate with diverse Faculty of Medicine and uOttawa departments to coordinate program delivery, offer educational sessions and develop initiatives related to the integration and well-being of international learners and uOttawa faculty and learners participating in incoming and outgoing mobility activities

Policies and procedures: Ensure compliance with relevant regulations and standards related to international mobility.

What you will bring:

Essential Qualifications

Bachelor's degree in a relevant field, such as Education, Business Administration, or international relations or a combination of equivalent experience and studies.

At least 3 years of experience in program development, management, and evaluation, preferably in an international context.

Experience as a Liaison within an international context (an asset);

Other Skills and Competencies

Demonstrated project coordination and organizational skills and ability to exercise good judgement in prioritizing work and to perform well under pressure;

Excellent interpersonal, communication & presentation skills;

Experience developing and delivering workshops and training sessions on various subjects, ideally with knowledge and experience in intercultural adaption, international pre-departure training, debrief and reflection sessions;

Ability to deal effectively with a diversity of individuals; sensitivity to cultural, social and political issues;

Abilities in developing and monitoring budgets;

Proactive, autonomous, and able to work with limited supervision;

Knowledge of and experience with program evaluation techniques and data analysis;

Ease of use and learning new technologies, strong abilities in Microsoft 365 (Word, Excel, Teams, Sharepoint, etc.);

Ability and willingness to work outside of regular business hours or on weekends for special events;

Bilingualism essential in French and English.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.