Administrative Professional - Burnaby, Canada - Metro Vancouver

Metro Vancouver

Verified Company

Burnaby, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Status:
Full-Time Temporary (This position to last not later than September 30, 2023)

Department:
Liquid Waste Services

Employee Group:
Teamsters Local 31

Location:4515 Central Boulevard, Burnaby

Salary Range/ Wage Rate:
PG 17 $2, $2,433.10 bi-weekly

Our Liquid Waste Services Department is seeking a Program Assistant I who will provide administrative support in the department.

You are:
An organized, adaptable and motivated person that thrives on working in a multi-functional team environment.
You enjoy working in a busy and supportive office and have a keen eye for detail, a continuous improvement mindset and can demonstrate initiative.
You have excellent interpersonal and communication skills and have excellent organizational skills.

This role:

Assists in coordinating and facilitating the administrative programs in a Division, while supporting the Director and the Division's activities Division's activities related to legislative mandates and services; tracks the processing of permits, approvals, and orders; advises staff of pending deadlines and information requirements, keeps senior staff informed of status of various activities.
Posts, compiles, checks, processes, maintains, and controls a variety of records, files, and statistics related to departmental operations; reconciles and balances complex activity control information requiring procedural determinations; performs non complex calculations as required; generates lists, invoices, and other information from databases and spreadsheets, identifies unutilized project resources and brings to the attention of a superior; monitors charges assessed for activities; and issues payments, purchase orders and requisitions as required.
Assists in planning and arranging logistics related to committees, information meetings, seminars, events and workshops; gathers, organizes, posts and distributes materials; attends meetings, takes minutes or carries out action items and assignments from meetings as required; obtains information from external sources on assigned projects; researches file documentation; and follows up on phone and written information inquiries.
Develops, and upon approval, implements new and/or improved office methods and procedures to increase efficiency and accommodate department requirements and work schedules; prepares and maintains documentation on current and new procedures.
May supervise the work of one or more subordinates engaged in clerical and office support tasks and request temporary clerical assistance as required.
Composes non routine correspondence, as required; types, edits and formats a variety of material including reports, correspondence, agendas, notices, permits and other documents.
Monitors divisional administrative budget expenditures and checks that expenditures have been allocated to appropriate accounts; investigates variances between budgeted and actual expenditures and takes corrective action or notifies superior of potential cost over runs.
Performs related work as required.

To be successful, you have:

Completion of Grade 12, supplemented by business, administrative and computer courses, preferably completion of a certificate program in office or business administration, plus considerable related experience; or an equivalent combination of training and experience.
Considerable knowledge of the functions, regulations, and pro¬cedures governing divisional activities as related to the work performed.
Considerable knowledge of office practices and procedures and of business English, spelling, punctuation and arithmetic and technical terminology applicable to the work performed.
Sound knowledge of the organization and functions of the department and related Metro Vancouver Regional District departments.
Ability to assist in the coordination of divisional activities and to assess and act upon information requirements.
Ability to work with mínimal supervision and to develop and implement upon approval new and/or revised work methods and procedures.
Ability to establish and maintain effective working relationships with a variety of contacts, provide information and assistance and function effectively while dealing with contentious matters.
Ability to arrange meetings, prepare agendas, take minutes, and follow up on actions from meetings.
Ability to plan, assign, supervise and check the work of a small group of subordinates engaged in clerical and office support tasks.
Ability to communicate effectively both verbally and in writing.
Ability to compile, maintain, and control a variety of records, reports, and files, to compose non routine correspondence, and type a variety of material.
Driver's License for the Province of British Columbia.