Office Assistant - Regina, Canada - Saskatchewan Polytechnic

Saskatchewan Polytechnic

Verified Company

Regina, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Competition Number

P15177
Posting Title

Office Assistant

Specialty Nursing Programs
Classification
Band 5
Location
Saskatchewan Polytechnic Regina Campus
Other Location(s)

Building

Other Building

Main Building, Regina Campus
Date Posted
04/19/2024
Closing Date
04/30/2024
JIQ #
30175
Start Date
05/01/2024
End Date
06/30/2025
Open Until Filled
No
Ongoing
No
Category of work
Full Time
Bargaining Unit
Professional Services
Hours of Work
Regulated 36 hours (5/4 work pattern)
Salary Range

- $1, $2,026.27 bi-weekly
Temporary Market Stipend

Incumbent

Total Assigned days (AC) / Total Hours per biweekly pay

72 hours biweekly, as per the collective agreement
Posting Status

Open

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Job Duties/Qualifications, Skills and Abilities(QSA):

Job Duties
Job Duties
This position functions to provide all program support necessary for four distinct programs in the School of Nursing (Orientation to Nursing in Canada for Internationally Educated Nurses, Nursing Re-Entry, Diabetes Education for Health Care Professionals, and Diabetes Education for Health Care Providers programs).

1) Coordination of clinical practice education experiences through a specialized software program (HSPnet).
2) Tracks all clinical schedules for health science students in Saskatchewan.
Documentation collection and maintenance - as per the SASHN clinical placement agreement which include certifications (e.g. CPR, First Aid, FIT testing, TLR) as well as criminal record checks and records of immunization.
3) Track student's file to alert students, faculty, and the program head when a student's documentation is incomplete or expired.
4) Liaise with individual RHAs to communicate and coordinate the requirements of all clinical practice education placements.
5) Provide general program administrative support as required
6) Provide support to meetings as required, including distributing agendas and recording minutes.
7) Respond to inquiries from general public, students and faculty as required.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE
Specific Accountabilities

Duties

Required Qualifications, Skills and Abilities (QSA)

1. Grade 12 plus an Office Administration certificate or an equivalent combination of training and experience, which must include training and/or experience in minute taking.
Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
Knowledge of common office procedures.
Two years recent and relevant experience performing administrative and clerical work.
Effective interpersonal skills.
Effective communication skills.
Effective organizational skills.
Effective proofreading skills.
Ability to work independently under generalized supervision.
Demonstrates valuing diversity.**Desired QSA