Research Administrator Iii - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Posting# 923714

Position:
Research Administrator III

Site: 67 College

Department:
Research Facilities

Reports to:
Research Facilities Director

Salary Range:
$25.89 to $32.36 per hour (commensurate with experience and consistent with the UHN Compensation Policy)

Hours: 37.5

Status:
Temporary Full-Time (Approximately 8 months contract)

University Health Network (UHN) is looking for an experienced professional to fill the key role of Research Administrator III in Research Facilities Department.

Transforming lives and communities through excellence in care, discovery and learning.

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto Rehabilitation Institute, Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre and the Michener Institute of Education at UHN.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of groundbreaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,600 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

University Health Network (UHN) is a research hospital affiliated with the University of Toronto and a member of the Toronto Academic Health Science Network.

The scope of research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care.

Research across UHN's seven research institutes spans the full spectrum of diseases and disciplines, including cancer, cardiovascular sciences, transplantation, neural and sensory sciences, musculoskeletal health, rehabilitation sciences, and community and population health.

Find out about our purpose, values and principles here.

Job Summary:

The Research Administrator III routinely performs functions relating to the operations of Research Facilities. Applies advanced knowledge and skills to provide secretarial and administrative support services to senior professional staff. Exercises moderate independent judgement and decision making, using established policies and procedures, to resolve problems.

Interacts with both internal and external contacts primarily for the purposes of exchanging information and resolving problems within scope of authority.

Responds to inquiries requiring a broad understanding of program/division and UHN policies and procedures. Addresses and resolves nonstandard, unexpected and/or complex issues. Communicates and interprets policies and may develop internal procedures. Adapts communication to different audiences using discretion and judgment. Exercises discretion in handling confidential program/corporate function information. Works under the direction of a Manager and/or Director responsible for a major program and a large department

Responsibilities:

Follows departmental procedures and recommends changes to work processes. Creates and maintains filing systems and monitors efficiency. Initiates changes and updates to work manuals and procedures for own area.
Composes and edits correspondence and documents using various software. Coordinates mass mailings using mail merges for highprofile events, conferences, retreats, etc.
Creates, maintains and distributes departmental databases/reports based on information from various sources.
Monitors and analyzes departmental/lab grant budgets (e.g., drafts budgets for approval; monitors and analyzes accounts, identifies variances).
Plans/coordinates highprofile onsite or offsite events with time lines that range from weeks to months in advance. Typically reproduces established events but may create such events from scratch. Planning requires coordination and input from multiple stakeholders.
Responsibilities include: marketing, registration, catering, technology, venue, speakers, domestic and international travel arrangements (including visas if applicable, hotel accommodations, etc.) and itineraries for individuals and groups.
Proactive and independent management of calendar using diplomacy given nature of contacts such as internal and external senior leaders and prioritization of competing demands.
Plan and coordinate for assigned personnel attending conferences and offsite events by organizing travel arrangements, accommodations, event registration, preparation of meeting materials and submission of expense reports.
Participates in departmental and/or UHNwide committees as required or requested.

Qualifications: