Practice Assistant - Vancouver, Canada - Borden Ladner Gervais LLP

Borden Ladner Gervais LLP

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We are

BLG:
Canada's Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development.

Learn more about us at

Key Responsibilities:

The key responsibilities for this role include:
Administrative

Managing due/task lists and prioritizing deadlines
Providing the Agent updated information on deadlines and work status
Sending reminders to all relevant parties
Entering contacts into CRM database and running reports as requested
Working with internal Billing Clerks to ensure smooth billing process

Communication

Delegating workflow to Clerks and AAs as needed
Receiving and interpreting instructions from the Agent and providing all relevant information to move a file forward
Collaborating with Canadian and foreign paralegal groups
Effectively communicating with clients and ensuring that all client or filespecific instructions are properly noted

Contentious Matters

Organizing document production and evidence
Organizing and maintaining litigation files (including Federal Court proceedings) and other IP dispute files (such as disputes before arbitrators or administrative tribunals including the Trademarks Opposition Board)
Preparing charts, chronologies and summaries of evidence for discoveries, crossexaminations, hearings or trial
Preparing mediation and pretrial briefs
Preparing books of authorities
Trial or hearing preparation

Patent and Trademark Prosecution Matters

The maintenance of trademark and patent prosecution files, and the preparation of client status reports
Managing due dates for assigned professional(s) and follow up with clients when needed
Monitoring the due list for all patent and trademark related deadlines and sending appropriate reminders
Reviewing, checking, docketing and reporting official correspondence from PTMO Offices and Foreign associates
Interacting with CIPO, the USPTO and other foreign PTMO offices (e.g., WIPO) with respect to administrative matters
Preparing and filing formal documents such as Assignments, Declarations, etc.
Assist with preparation of correspondence in oppositions, summary cancellation proceedings, and disputes
Attending to payment of various government fees
Providing status requests and cost estimates, as required

The IP Legal Assistant works closely with the Agents/Lawyers and may be asked to provide back-up to other team members and assist with other related duties, as required.

Required Competencies:

Legal Administrative Assistant diploma
Minimum 12 years of experience as a Patent Assistant and experience working with Trademarks
Experience using an IP docketing and practice management system
Proficiency in MS Office (specifically, MS Word and PowerPoint)
Experience with Visio is an asset