Executive Assistant - Calgary, Canada - TAQA

TAQA

Verified Company

Calgary, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title:
Executive Assistant ~ RQ 23-30 ~

Are you interested in being part of a team that believes in the pursuit of excellence, conducting work in a safe and sustainable manner and being courageous and creative in everything we do?

TAQA North is currently searching for an Executive Assistant.

Reporting to the President, you will provide administrative support to multiple executive leaders within different departments and undertake administrative functions to ensure the office management is carried out effectively and efficiently.

Your Key Responsibilities:

Routine office duties, scheduling and calendar management including correspondence and agendas, records and reports management and gatekeeping duties (field phone calls, manage requests for meetings, and coordinates various aspects of interdepartmental communication)
Administrative support, including preparing written communications, management of schedules, including vacation schedules, expense reports, invoice coding, process flow for document authorization, signatures, and filing
Preparation/coordination of reports and presentations using data from various data sets in a combination of written, numerical, and graphical formats
Organization of travel, offsite events for large groups and lunch engagements
Financial records management including expense report preparation
Document control and creation such as memos and company letters
Coordinating largescale corporate and company social events
Back up to company's other Executive Assistants
Taking initiative for additional projects and duties as needed

Your Qualifications:

A minimum of 5+ years of executive administration experience
A postsecondary diploma/certification in administration or office management area
Proven ability to work with all levels within a global organization and experience liaising with senior stakeholders outside the organization
Comfortable working autonomously and supporting multiple teams
Experience and demonstrated discretion in dealing with sensitive/confidential information
Excellent interpersonal, written, and oral communication skills
The ability to multitask while setting priorities, give attention to detail and time sensitive matters, and work effectively in a group environment
A positive attitude and ability to work with little supervision
Excellent time management, organizational, and problemsolving skills
Proficiency in Microsoft Office skills, including Word, Excel and Outlook

Benefits of Working at TAQA North:
Great Team Environment

We do what is right for our environment, community and people
We believe in equal employment opportunities and strive for a diverse workplace
We celebrate and recognize our people

Top Tier Benefits Program

TAQA North offers a comprehensive benefits program. In addition to extended health, dental and vision, we offer a group savings plan, healthcare spending account and wellness plan
We respect work/life balance and offer a robust vacation program including flex days
We believe in giving back to our communities and offer volunteer days and a charity matching program

Work from Home Program

Dependent on the nature of the role and approval of your leader, you may partake in the hybrid work from home program while committing to our core office hours of 09:00 15:00

Growth Potential

TAQA is a global organization with operations in numerous locations around the world including the UK, Netherlands, Iraq, and the United Arab Emirates
TAQA North has field operations in Alberta and Saskatchewan that deliver production of approximately 75,000 barrels of oil equivalent/day with the aim to grow to 90,000 barrels of oil equivalent/day

Sustainability

TAQA aims to be a low carbon power and water champion
TAQA North is committed to being a safe and environmentally responsible producer
TAQA North uses Acid Gas Injection (AGI) at the Crossfield plant to reduce greenhouse gas emissions

TAQA is an Abu Dhabi based company that provides water and energy to communities around the world with an oil and gas sector.

When you join TAQA North, you will be joining a company that believes in collaboration, supporting professional development and being active members in the communities where we operate.

We strive to create a work environment that is productive and profitable as well as stimulating and enjoyable.

Job Grade

Additional Documentation

Type of Role
Permanent only

Job Function
Administrative & Business Support

Location
Calgary, AB. Canada

Closing Date
05/04/23