Faculty Exchange - Waterloo, Canada - University of Waterloo

University of Waterloo

Verified Company

Waterloo, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:

This position is the primary contact for faculty, staff and students in Environment for exchange programs, liaising with the Student Success Office (SSO), Registrar's Office (RO), advisors in Environment and exchange coordinators in other faculties to provide guidance and advice on student exchange opportunities (inbound and outbound).

This position also assists the Faculty Undergraduate Operations Manager with a variety of undergraduate operations, including development and maintenance of undergraduate webpages containing information relevant to faculty, advisors, and students in addition to responsibilities for the coordination of undergraduate celebratory awards and events.

Responsibilities:

International exchanges for the Faculty of Environment

Faculty contact for the Global Learning Team in the Student Success Office for exchange programs and procedures
Member of the International Exchange Committee
Maintaining exchange program files and databases (e.g., students, partner universities, transfer credit assessments) and relevant web pages
Assisting incoming exchange students with course selection/changes (add/drop) and enrolment approval processes
Advising outbound students of eligibility for participation in exchange and ensuring they meet eligibility requirements until the time they leave for their exchange
Assisting outgoing exchange students with approvals, course equivalencies, letters of recommendation
Working with the SSO, Records Supervisor for Environment, and other Faculty Exchange Coordinators to offer information and support participants on exchange opportunities, ensuring appropriate course selection (incoming exchange students) and transfer credit assessments (outgoing exchange students)
Providing advice to prospective outbound exchange students on finding an exchange program that would be a good fit for them and their plan
Promoting exchange events and participating in the SSO's Go Abroad Fair each fall
Creating resources and liaising with the academic advisors to help outbound students plan for their exchange
Providing input with creation and renewal of exchange agreements

Supports undergraduate activities and awards including but not limited to:

Organizing the annual Valedictorian, Academic Achievement Awards and Alumni Gold Medal Selection Processes
Coordinating the Coop Work Term Report Awards each term
Graduating DHL letters from the Dean for spring and fall convocations

Supports the Faculty Undergraduate operations in a range of activities including:

Creating and maintaining undergraduate webpages, manuals, and online forms
Updating and distributing memos (including relevant webpages) from the Associate Dean, Undergraduate
Supports administration of ENV courses
Undertaking special projects as required

Supports the planning, promotion and execution of Faculty-wide student events including but not limited to:

Student Leadership Breakfast
Coop Work Term Report Award Presentations
Valedictorian selection
Reception for convocation award recipients (Academic Achievement Awards, Alumni Gold Medal, Valedictorian)

Qualifications:

Postsecondary degree or diploma and administrative experience required or equivalent education and/or experience
4 years of administrative experience, including front line service
Familiarity with University policies and procedures relating to all aspects of undergraduate studies and academic plans
Proven ability to balance conflicting demands and prioritize tasks effectively
Experience with student international travel and exchange desirable
Experience with UW software (ARCHIBUS, QUEST, ASIS, etc.) considered an asset
Experience developing web content and forms (WCMS)
High understanding of confidentiality and the importance of data integrity
Ability to communicate with varied audiences and build strong working relationships
Excellent oral and written communication skills
Excellent human relations skills; proven ability to guide students, foster constructive team relationships, and to work effectively with faculty, staff and students
Demonstrated initiative
Sound judgment, tact and diplomacy
Able to work both collaboratively as well as with little supervision to undertake a range of administrative duties
MS Word: intermediate
Excel: intermediate
PowerPoint: average
Web content management software: average, experience with SharePoint
Occasional nights and weekend work required

Equity Statement:
The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples.

The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.