Website Project and Administrative Coordinator .50 - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:04/20/2023

Req ID: 30848

Faculty/Division:
School of Management

Department:
Joseph L. Rotman School of Management

Campus:
St. George (Downtown Toronto)

Description:

About us:

The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada's commercial and financial capital.

Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose:
to create value for business and society.

We make a fundamental promise - Here's where it changes - to our students, our partners and the broader community.

Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

Your opportunity:

The Website Project Administrative Coordinator works closely with the Rotman Marketing team, our vendor partners and our internal stakeholders to facilitate the successful implementation of the School's new website.

Set to launch in May 2024, the project coordinator will play an instrumental role in facilitating content migration, inclusive of setting up the timelines and file system for document review and transfer, coordinating feedback sessions on wireframes and design templates, keeping a close eye on deadlines for deliverables such as coordinating input on the functional specs, monitoring the progress of testing and QA, scheduling training sessions, etc.

Finally the coordinator will roll up their sleeves and help with adding content and assets to the CMS system as we head towards launch, as well as helping to execute the communications plan.

As Rotman's front door to the world, the website is critical to the recruitment of the best and brightest graduate business students, a point of connection to employers wishing to hire our students, a place for researchers to connect with our world-class faculty faculty, and an engaging place for the business community to access thought content and professional development programs.

Your responsibilities will include:

Coordinating tasks for projects and other strategic initiatives with stakeholders
Developing task schedules in concert with project schedules
Fostering positive relationships with project partners
Maintaining and organizing project documentation
Coordinating meeting schedules, agendas, materials, action and followup items
Informing senior staff of concerns or setbacks

Essential Qualifications:

Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum five (5) years recent and related experience with senior administrative and project coordination using work plans, preferably in an academic environment.
Demonstratedproject coordination experience, including process development, implementation and evaluation in collaboration with stakeholders
Experience with organizing/scheduling and tracking multiple projects and timelines.
Experience in guiding website redevelopment projects from conception through to completion/launch.
Experience supporting working groups and committees, including minute taking and preparing agendas and supporting material.
Demonstrated clientservice focus and experience in a client

- service environment

Advanced skills in Microsoft Office Suite including Teams, Outlook, Excel, Word, Access and PowerPoint.
Strong planning, organizational, analytical and problem solving skills.
Strong and accurate data entry, wordprocessing and keyboarding skills.

To be successful in this role you will be:

Adaptable
Approachable
Multitasker
Organized
Persuasive
Proactive
Responsible

This is a 1 year term opportunity. This position will be required to work PT hours per week.

Closing Date: 04/30/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Term

Schedule:
Part-Time

Pay Scale Group & Hiring Zone:

Job Category:
Administrative / Managerial

Recruiter:
Dane Williams

**Lived Experience Statement