Project Coordinator - Toronto, Canada - Fifth Element Group

Description

The project manager will work on various client events as part of the team.

Project Managers report to the President though the office is very much a collaborative environment.

It is an excellent learning opportunity for someone who wishes to pursue a career in event management and production, or for someone who is a strong administrator who wishes to contribute to a creative work environment.

The Project Manager provides a variety of administrative support responsibilities, necessary for the design and execution of our special events.

A summary of responsibilities follows:

• Conducts research to find special products and services that may be needed for special events.
• Assists in developing creative concepts for special events.
• Develops written proposals that offer solutions to client's needs.
• Works with subcontractors to obtain quotations, communicate status, place orders, prepare purchase orders and manage contracts.
• Prepares contracts, purchase orders, production schedules and more.
• Organizes production documents for easy reference by event team.
• Assists clients by facilitating communication, providing information and servicing their needs.
• Acts as a communications liaison between account managers, clients and production team to professionally execute a production.
• Attends, participates in, and takes notes at internal and external production meetings, necessary for the coordination of events.
• Occasionally participates in productions onsite, assisting with the physical set up of décor, food and beverage, and management of production details.

Attributes and Requirements

• 13 years experience within the hospitality industry and/or administrative and/or sales experience.
• An outgoing personality with excellent written and verbal communication skills.
• Ability to enthusiastically lead or be part of a team.
• Strong organizational and multitasking skills.
• Outstanding detail management skills and follow through.
• Proficiency in G-Suite Microsoft Word, Outlook, Excel, and Power Point as well as the ability to learn and utilize new computer software programs.
• Ability to identify needs and work proactively to resolve them.
• Strong verbal communication skills including the ability to provide clear, direct information as well as the ability to listen, comprehend and respond.
• Excellent written communication skills including grammar, creative writing, and spelling.
• Availability to work 9 a.m. to 5 p.m., Monday through Friday, with potential weekend and evening work as necessary.

Must be comfortable working in a hybrid work environment and have reliable access to internet and other necessary services.


Job Type:
Permanent


Salary:
$50,000.00-$60,000.00 per year


Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• 8 hour shift

Experience:

- event management: 3 years (preferred)

• Project management: 1 year (required)

Work Location:
In person