Administrative Assistant - Queenston, Canada - Willowbank School of Restoration Arts

Description

• Streamline workflow by analyzing and optimizing standard operating procedures, including scheduling, communications, and office protocols.
• Assist in meeting the operational needs of The School of Restoration Arts at Willowbank, by aiding in document submissions, general operations, and communications.
• Lead in accomplishing organizational objectives while maintaining high standards.

• Manage student records and fulfill reporting requirements with external organizations.
• Coordinate faculty travel arrangements and accommodations.
• Handle frontdesk duties such as operating the phone system, welcoming guests, managing mail, and maintaining a tidy office environment.
• Organize company meetings on-site, off-site, and via video calls.
• Arrange travel logistics for staff members.
• Maintain filing systems, contact databases, employee lists, and inventory.
• Supervise office supplies and food deliveries for meetings.
• Record meeting minutes and update office policies.
• Provide general assistance to visitors.
• Perform other assigned operational tasks from the President, Willowbank.

• Demonstrated administrative background
• Strong written and verbal communication abilities
• Capacity to handle sensitive information
• Excellent time management and multitasking skills
• Proficiency in learning new software and systems
• College diploma in related field
• Knowledge of QuickBooks or similar accounting software is advantageous
• At least 1 year of work experience in a postsecondary environment is a plus

• Previous success in office management
• Experience in developing internal processes and filing systems

• Convenient onsite parking

• Monday to Friday

• High School diploma (preferred)

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)