Admin & Accounts Payable Assistant - Aurora, Canada - Skilled Jobs

Skilled Jobs

Verified Company

Aurora, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Accounts Payable & Administrative Assistant

Mission

The main purpose of this position is to ensure that the customer experience both onsite and remotely always portrays the values of company for an excellent product and exemplary customer service.

This is an entry-level position and perfect for a person who has the desire to grow their skills and abilities.

As a company, we desire to see our team members succeed. If you're ready to take the next step in your career, we're excited to bring you to our team.

Hours:
Monday to Friday - 8:00 am - 4:30 pm

Job Classification:
Full-time, permanent

Reports To:
Financial Controller

Location:
Aurora, Ontario

Job Type:
Administrative

Pay Rate:
$23/hr.

Start Date:
January 29, 2024

Administrative Role

Responsibilities:

Greeting and directing customers and overseeing the reception area which includes answering phones and the front entrance door and ensuring all safety protocols are adhered to i.e. logbook, screening questionnaire, etc.
Manage the supplies inventory for front office staff
Maintain and open all incoming mail and distribute it accordingly throughout the office.

Accounts Payable

Responsibilities:

Review, sort, match and enter all invoices into the ERP system in a daily/timely manner
Open purchase orders, review and reconcile invoices with the appropriate P.O.
Process and/or pay employee expenses
Manage the company credit card purchases and perform monthly CC reconciliation
Generate weekly cash requirements, perform cheque runs and mail payments to the vendors/suppliers
Resolve vendor concerns and maintain vendor files and records
Assist in monthend tasks and yearly audits
Provide freight quotes for the sales team & ship packages for customer service as needed
Prepare daily bank deposit and go to the bank
Update the freight log daily and record freight invoices in the log
Yearly AP filing

Qualifications

Must be fluent in English in both reading and writing.
College diploma in accounting or equivalent experience.
Must have a broad working knowledge of the GAAP accounting principles, accounts payable policies and systems.
Previous experience in the accounting field or bookkeeping preferred.
Previous administrative experience and proficiency in data entry.
ERP systems knowledge and experience preferred.
Excel and Visual knowledge and experience preferred.

Personal Attributes

Passion, motivation, focus and leadership skills.
Resultsfocused approach.
Team player.
Strong communication skills both written and verbal.
Strong attention to detail.
Ability to maintain confidentiality and professionalism.
Excellent interpersonal and teambuilding skills.
Strong time management and organizational skills.
Honest, courteous and able to demonstrate strong work ethics.
Driven and ability to work with minimum supervision.
Interest in continuing professional development.

Competencies

Learning Ability
Enjoys and excels at learning new information or skills

Quality Focus

Ensures quality standards are met, verifies all work and reliably delivers meticulous goods and services

Attention to Detail

Is accurate and methodical with details and/or numbers. Verifies all work.

Problem-Solving Skills

Sees and can define problems, devises workable solutions and successfully addresses the cause of the problem rather than the symptoms only
Customer Service Skills has a keen ability to win customers in all interactions. Is comfortable with all levels and unique people interactions without getting flustered. Shows empathy and can see the other's point of view to better serve their needs.

Clerical/Technology Skills