Human Resources - Toronto, Canada - West Toronto Community Health Services

Description

Human Resources & Payroll Coordinator

Permanent Full-time, 35 hours per week
Are you looking to work at where your excellence will shine and professional standards are highly valued? Do you want to learn and grown as a Human Resources professional and hone your skills in a healthcare environment?

On December 15, 2021, Regeneration Community Services, Storefront Humber Inc., and The Four Villages Community Health Centre amalgamated to create the West Toronto Community Health Services (WTCHS), formally merging and now integrating community mental health and addictions services, community support services, home care, and inter-professional primary health care services.

Under one agency, our overarching goal is to provide the full range of coordinated community health and support services to help keep our clients physically and mentally healthy and living at home, in the community.

We are recruiting an experienced Human Resources and Payroll Coordinator to join our busy HR department.

The HR & Payroll Coordinator, reporting to the HR Director, ensures the effective management of the human resources admin, payroll, and recruitment tasks.

RESPONSIBILITIES:


Human Resources Administration

• Responds to staff requests for policy information or access to personal HR records
• Manages and coordinates HRIS (info: HR) records and paper personnel files, including regular system audits and upgrades, staff trends, staff timesheets, attendance records, sick time, lieu time, leaves, etc. and recommends changes where appropriate
• Keeps uptodate with legal compliance in human resources practices and policies e.g. Employment Standards Act, AODA, Occupational Health and Safety and other relevant legislation
• May participate on the Joint Occupational Health and Safety Committee as an employer representative

Payroll and Salary Administration

• Accurately enter, process and balance the semimonthly payroll earnings and adjustments
• Prepares, processes, and distributes payroll, ensuring that all statutory deductions, and garnishee payments are made accurately and on time
• Processes resignations and terminations, including payout of monies owning, letters of employment, exit interviews and ROE distribution.
• Investigate and rectify payroll related challenges with issues, systems and tools
• Create and maintain accurate payroll records and mail correspondences for immediate access
• Prepare and process rate changes with appropriate approvals

Full Cycle of Recruitment

• Prepares job postings, screen resumes, schedule interviews, conducting interviews and conducting reference checks;
• Prepares staff contracts, coordinates onboarding and orientation of new staff

Benefits Administration and Case Management

• Processes extended group benefits enrolments, updates and terminations
• Administers Pension plan enrolments, terminations and support annual reporting
• Provides benefits orientation and support to eligible staff and serves as a liaison between employees and insurance carriers;
• Processes and manages all administration surrounding STD, LTD, AD&D and life claims efficiently and appropriately
• Follow up on case management for staff on leave of absences
• Answer employee inquiries and process requests relating to pension and benefit plans

Other Duties

• Support the team with other HR or administrative support tasks as required; filing, scanning, photocopying, data entry, reception relief duties, etc.
• Respects and values the diversity of communities and individuals
• Other duties as assigned which could include special projects and additional administrative support functions as required

QUALIFICATIONS/COMPETENCIES:

• Certificate or degree in Human Resources Management (CHRP designation an asset), or equivalent and relevant work experience
• Payroll Compliance Practitioner (PCP) certification is a strong asset
• A minimum of two to three years experience in a human resources admin role
• Minimum two years of experience in full cycle payroll processing
• Experience with and or working knowledge of Ceridian PowerPay is an asset
• Strong knowledge of human resources and payroll related legislation and standards, including the Employment Standards Act, AODA, Occupational Health and Safety, Canada Pension Plan, Income Tax Act, and other relevant legislation
• Highly developed computer skills and proficiency with Microsoft Office, specifically Word, Outlook and Excel
• Strong analytical and problemsolving skills in combination with the ability to multitask and perform duties under mínimal supervision.
• Knowledge of Alyacare (Home Heathcare software) is an asset
• Excellent time management and organizational skills to be able to effectively manage multiple administrative tasks
• Excellent verbal and written communication skills

Hours of work:35 hours per week


Salary:
Salary range of $50,000 - $60,000, plus 20 paid vacation days, 10 paid professional development days and exce