Office Assistant - Toronto, Canada - Sinai Health

Sinai Health

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Sinai Health is a leading academic health science centre with a provincial, national and international reputation for discovering and delivering life-changing care.

We provide excellent and compassionate care in hospital, community and home.

Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, we translate scientific breakthroughs, push boundaries for health solutions, and educates future clinical and scientific leaders.

To support us on our journey, Sinai Health is looking for an Office Assistant to support our Infection Prevention and Control at our Mount Sinai Hospital.

The Office Assistant's responsibilities include but are not limited to:

Responding to enquiries within the defined scope of the role and redirecting as appropriate
Resolving issues within the scope of the role and escalating problems as required
Scheduling appointments
Resolving scheduling conflicts
Booking rooms and arranging appropriate accommodations
Booking audiovisual and/or computer equipment
Informing senior staff of impending deadlines
Liaising with contacts to ensure consistent administration procedures are followed
Identifying and introducing variations to established administration processes
Maintaining filing system
Scanning, filing and copying documents
Writing routine documents and correspondence
Handling sensitive and/or confidential information
Verifying the accuracy and completeness of documents
Disseminating information
Editing content for style and tone
Creating and/or editing original, published content and materials
Developing and editing standard operating procedures

Provides committee support by:

Coordinating meeting schedules, agendas, materials, action and followup items
Taking and distributing meeting minutes
Preparing meeting agendas

Contributes to the execution of events by:

Determining logístical details and activities for events and/or programming
Arranging catering
Scheduling travel plans and requesting appropriate accommodations

Accomplishes financial responsibilities by:

Making minor purchases
Collaborating on cost estimates
Recording, reconciling, or verifying transactions
Verifying the accuracy and completeness of billing information

Job Requirements

Successful completion of a college diploma in a healthrelated program from an accredited educational institution
Minimum of one (1) year of related experience preferably working within a clinic/ health environment preferred
Applicants with proven equivalent recent and related training and experience may also be considered
Educational or work experience with office administration
Proficient in Microsoft Word, Excel, Power Point, Outlook
Superior organization skills and ability to prioritize competing tasks
Superior work ethic, professionalism, dependability and reliability.
Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
Flexible with ability to work efficiently in a fastpaced, multitasking and dynamic environment
Excellent oral and written communication skills are required, excellent interpersonal and professional skills, ability to work with established team and independently as required
Demonstrated satisfactory work performance and attendance record.