Litigation Legal Assistant - Toronto, Canada - MacDonald and Associates

Description

LEGAL ASSISTANT JOB DESCRIPTION
MacDonald & Associates is a boutique employment law firm, located in the heart of Toronto. This growing Firm thrives on professionalism, success and providing clients with expertise and efficiency.

We are currently recruiting for an experienced litigation assistant.

The qualifications, duties and responsibilities would include, but are not limited to:


Qualifications:

• Minimum of 5 years' legal experience in litigation law
• Employment Law experience is an asset
• Experience working in a fast pace environment
• Ability to work with mínimal supervision
• Strong attention to detail with proofreading and editing skills
• Excellent organization and time management skills
• Ability to complete tasks with accuracy
• Ability to manage various matters while meeting deadlines
• Excellent verbal and written communication skills
• Excellent interpersonal and client service skills
• Knowledge of the _Rules of Civil Procedure_, Human Rights Tribunal of Ontario Rules of Procedure
• Technical experience with: MS Office (Word, Outlook, Power Point and Excel) PC Law, Nuance/Adobe Acrobat
• Advanced Word formatting skills
• Ability to exercise discretion and confidentiality
• Ability to prioritize work
• Ability to work as a Team
• Organized and meticulous with details and followup
• Able to take initiative, set priorities and multitask
• Selfmotivated, client service oriented and ability to act independently

Job Duties:

• Preparation, editing and formatting of correspondence and legal documents based on lawyers' work preferences
• Scheduling meetings and appointments
• Act as main point of contact for client files, both internal and external
• Maintain and organize client files in both print and electronic format
• Carry out correspondence and communication both internal and external
• Opening files, organizing and maintaining files, routine communication with clients and other law firms, faxing, copying
• Preparing, compiling, serving and filing court documents
• Liaise with the courts to schedule motions and case conferences
• Scheduling management including organizing client meetings, making travel arrangements,
• Maintaining multiple lawyers' calendars, etc.
• Filing, photocopying, scanning, etc.
• Electronically compiling, bookmarking and hyperlinking briefs
• Printing and binding briefs
• Manage process for scheduling and organizing Discoveries, Mediations, Human Rights Hearings, and serving the requisite documents
• Arranging speaking engagements, etc.
• Ability to manage video conferencing platforms such as Zoom and Microsoft Teams
• Knowledge of document sharing platforms, Caselines and Efiling
• Other general administrative duties as required
• Relief reception
• Assisting with covering office clerk duties when absent, including getting coffee and lunches for Firm management

Key Responsibilities:


File & Document Management Activities:

Maintain systems and processes that support efficient and effective management of all client file communications, record-keeping and filing systems.

Ensuring all hard copy and electronic filing is organized and up to date.


Calendar & Time Management:
Effectively communicate and confirm daily calendar requirements, pull supporting documentation/information for meetings and arrange appointments


Organization:
Effectively organize files, proactively work to understand priorities and develop plans for recurring activities; manage multiple responsibilities.


Project Coordination:

Ability to execute and deliver on work tasks in a timely manner and develop contingency plans to overcome obstacles.

Technology:

A proactive approach in terms of research and keeping up-to-date with new and emerging software and technology platforms, required for firm use.

Thank you to all applicants, but only those selected for an interview will be contacted.


Salary range:
commensurate with experience.

Please forward your resume by ?.


NO AGENCIES PLEASE

Job Types:
Full-time, Permanent


Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• 8 hour shift

COVID-19 considerations:

Experience:

- legal assistant: 5 years (preferred)


Job Types:
Full-time, Permanent


Salary:
$50,000.00-$55,000.00 per year


Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• 8 hour shift

COVID-19 considerations:

Experience:

- legal assistant: 5 years (preferred)


Work Location:
In person