Administrative Assistant/leasing Consultant - Ajax, Canada - Shelter Canadian Properties Limited

Shelter Canadian Properties Limited
Shelter Canadian Properties Limited
Verified Company
Ajax, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description

Job Summary:

Job Title:
Administrative Assistant - Leasing Agent Multi-Residential Rental Complex,
Shelter Canadian Properties Limited is a private Canadian corporation.

Established in 1990, it is the successor to various Canadian real estate companies that have been in operation since 1947.

Shelter's corporate Headquarters is in Winnipeg, Manitoba, Canada.


The company employs approximately 300 administrative, accounting, and operational personnel who work at the Head Office, the regional offices, and on-site at the rental, condominium, and commercial properties the Corporation manages.

The company aims to provide residents with affordable, secure housing and a superior standard of care.

Benefits associated with working as an

Administrative Assistant:

  • Competitive Salary;
  • Extensive Benefits Package; and
  • Onthejob Training.


Reporting directly to the Property Manager, the Administrative Assistant is responsible for performing a broad range of administrative and clerical duties to ensure the efficient and timely completion of assignments related to project management and the maintenance of office systems and records.


Duties and Responsibilities:

  • Maintenance of the Tenant Payment Record (TPR) system.
  • Issuance of receipts for rental payments and other tenant payments.
  • Preparation of Rent Collection Reports (RCRs) and rent deposits.
  • Completion of availability lists and vacancy reports.
  • Maintenance of supplier files.
  • Preparation of Last Month's Rent (LMR) Schedules.
  • Word processing of general correspondence and reports.
  • Preparation of tenant correspondence.
  • Preparation of notices regarding such matters as lease renewals.
  • Preparation of notices to vacate and the collection of rent in arrears.
  • Maintaining all tenant records and lease files.
  • Ensuring that there are adequate levels of office supplies and materials.
  • Preparation of Purchase Orders (POs) for authorization by the Property Manager.
  • Various other duties and tasks may be defined and assigned by the Property Manager.

Experience:

Administrative Assistant: 1 year (required)


Education:
Secondary School (required)


Language:
English


Duties related to Leasing Agent:


Responsibilities:


  • Greet and assist prospective tenants in a professional and friendly manner
  • Conduct property tours and showcase available units to potential renters
  • Provide accurate and uptodate information about the property, amenities, and leasing terms
  • Prepare lease agreements and ensure all necessary paperwork is completed accurately
  • Collect and process rental payments from tenants
  • Address tenant inquiries, concerns, and maintenance requests promptly and professionally
  • Maintain a thorough knowledge of the local rental market and competition
  • Collaborate with property management team to ensure occupancy goals are met

Experience:


  • Previous experience in property management or real estate is preferred but not required
  • Excellent communication and interpersonal skills
  • Strong attention to detail and organizational abilities
  • Ability to work independently as well as part of a team
  • Proficient in using leasing software or property management systems
  • Familiarity with Fair Housing regulations and leasing laws
We offer competitive compensation, including base salary plus commission. Additionally, we provide ongoing training and professional development opportunities to enhance your skills in the real estate industry.


If you are a motivated individual passionate about real estate and customer service, we would love to hear from you.

Please submit your resume and a cover letter detailing your interest in the position.


Job Types:
Permanent, Full-time


Pay:
From $45,000.00 per year


Benefits:


  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • Onsite gym
  • Onsite parking
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Commission pay

Ability to commute/relocate:

  • Ajax, Ontario: reliably commute or plan to relocate before starting work (required)

Education:


  • Secondary School (preferred)

Experience:


  • Administrative experience: 1 year (required)

Shift availability:

  • Day Shift (preferred)

Work Location:
In person


Job Types:
Full-time, Permanent


Pay:
From $45,000.00 per year


Benefits:


  • Dental care
  • Disability insurance
  • Extended health care
  • Life insurance
  • Onsite gym
  • Onsite parking
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Commission pay

Education:


  • Secondary School (preferred)

Experience:


  • Property leasing: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:


  • English (required)

Work Location:
In person
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