Executive Assistant, Resources - Etobicoke, Canada - WSP

WSP

Verified Company

Etobicoke, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Opportunity:

Our Resources team under our business sector Energy, Resources & Industry (ERI) is looking for an Executive Administrative Assistant.

You will be responsible for providing a high level of support to our VP, Resources, while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders, and embodying the values and guiding principles of WSP.

Working very closely with our VP, Resources, you will be a highly organized planner with strong communication skills.

Why choose WSP?

We value and are committed to upholding a culture of
inclusion and
belonging:
Our
Flexible Work Policy
we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
A
Canadian success story we're
proud to wear the red and white of this beautiful country and show the world what Canada has to offer.

-
Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
-
Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to
your ideas and trying
new things.

A phenomenal
collaborative culture and a workforce filled with genuinely
good people **who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

**WeAreWSP

What you can expect to do here:

Assist our VP, Resources with their daily activities as required;
Act as a brand ambassador for the WSP brand and demonstrate WSP guiding principles;
Coordinate on some executive projects and support client management activities;
Coordinate and manage calendar for internal and external meetings and conference calls, including room arrangements, catering, audio visual, etc.;
Arrange and coordinate Leadership and facetoface meetings;
Arrange travel and accommodation through corporate travel provider;
Organize and submit corporate credit card and personal expenses;
Coordinate national communications and distribute accordingly;
Maintain meeting minutes and distribute accordingly;
Organize social functions as required;
Provide backup support to other administrators, if required;
Work with Legal to ensure all documents requiring signature are done in a timely manner; Other duties as assigned/required.

What you'll bring to WSP:

Postsecondary diploma in business administration or a related discipline preferable;
10+ years of professional experience in a corporate setting and in a similarly sized organization ;
5+ years' experience supporting a corporate executive;
Advanced proficiency in Microsoft office and Outlook management skills;
Familiarity with SharePoint and ERP an asset;
Ability to multitask, prioritize and effectively meet deadlines;
Consistently deliver highcaliber, accurate work with a high degree of attention to detail, in a fastpaced environment;
Strong organizational skills with demonstrated ability to work with mínimal supervision;
Exercise mature judgement and discretion in handling confidential and sensitive information and situations;
Selfstarter and resourceful;
Embodies and aligned with the values and guiding principles of WSP;
Fluency in both English and French is an asset;
Occasional overtime required & travel required