administrative assistant - Yarmouth, Canada - Town of Yarmouth

Description

• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 7 months to less than 1 year
• or equivalent experience

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database

Computer and technology knowledge

• MS Outlook
• MS Word
• Database software
• Adobe Acrobat Reader
• Electronic mail

Technical terminology

• Legal

Security and safety

• Confidential security clearance
• Criminal record check
• Vulnerable sector check

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Work with minimal supervision

Screening questions

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Pension plan
• Work Term: Permanent
• Work Language: English
• Hours: 35 hours per week