Administrative Assistant - London, Canada - Western University

Western University

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Western:

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.

We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us:

The Department of Physiology and Pharmacology is the largest basic medical science department within the Schulich School of Medicine & Dentistry.

Our Department has award-winning teachers who are committed to delivering high-quality and innovative education at both the undergraduate and graduate levels.

We have a strong focus on research excellence with faculty members recognized internationally for their achievements.

A distinctive strength of our Department and disciplines is our comprehensive focus on biological processes from the cellular-molecular level to the integrative-systems level, and on the effects of drugs and environmental agents on these processes.

Responsibilities:

The Office Assistant will contribute to the efficient running of the department by performing a range of administrative tasks in accordance to policies and procedures. The incumbent will assist with the day to day administrative activities in the department, provide backup support for other administrative roles, and respond to general inquiries. The incumbent will handle incoming and outgoing mail in a confidential and timely manner, ensure that supplies inventories are adequate and maintained, and assist with the preparation and processing of any required documentation. The Office Assistant will assist with the coordination of meetings and events, ensure any required resources are available, and that any associated documentation is prepared.

Qualifications:

Education:

Community College Diploma in an administrative field

Experience:

1 year of administrative experience providing customer service

Skills, Abilities & Expertise:

Knowledge of general office procedures
Written and verbal communication skills to express ideas clearly, and adapt communication style to suit the situation and audience
Computer skills with the ability to learn and use software programs
Basic computer skills in Microsoft Office Suite
Ability to maintain a positive, outgoing attitude with genuine customer service orientation
Ability to follow formal business practices with high attention to detail
Ability to multitask and maintain an organized and effective personal work environment
Adapts readily and effectively to changing priorities and demands
Personable and courteous in working relationships with colleagues, students and the public
Demonstrated ability to understand and resolve external and internal partner issues
Ability to work independently and effectively as a member of the team to achieve department goals
Ability to work in a manner that is compliant with confidentiality requirements
Strong keyboarding skills

Why Western?:

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity:

Please Note:

This position is expected to be filled internally by re-appointment.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.