Project Administrative Manager - Ottawa, Canada - Circle K

Circle K

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

JOIN OUR TEAM
You may have already stopped for coffee, refueling your car, or eating something on the go. Then you know what Couche-Tard is. Our mission at Couche-Tard is to make our customers' lives a little easier every day.

We have grown into a successful global company with over 16,000 stores in 26 countries, serving over 6 million customers every day.

In total, more than 120,000 people work in our stores and help desks.

OFFICE ADMINSTRATOR

Department:
Circle K Tech Ottawa

Location:
Ottawa (on-site), 3 days a week

Employment:
Permanent, 10-15 hours per week

WHAT YOU'LL DO:

Here are just a few ways that you'll help make journeys better:

Finance

Track hours from Redmine/Jira monthly and ensure developers are entering correctly.
Enter hours for Director into Redmine/Jira
Prepare annual split of hours between projects for tax credit filing.
Obtain purchase orders when required.
Use credit card for items not available to obtain by purchase order.
Use Nexonia to submit expenses.
Use Laserfiche to submit purchase orders for approval.

Shipping and Receiving

Responsible for receiving shipments from partners and logging/tracking partner assets.
Responsible for shipping test units to Couche-Tard labs/gas stations; recording serial number and location of units shipped; providing tracking numbers.
Organize and maintain shipping area (scale, boxes)

HR Responsibilities

Maintain uptodate contact information for Ottawa staff.
Liaise with Head Office HR group.
Involved in interview process for new hires.
Assist Head Office in onboarding new hires (questions, equipment)
Point of contact for Ottawa staff for HR issues (stat holidays, employment letters, benefits)
Liaise with landlord for new hires (picture, access card, parking pass)
Organize staff events.

Reception/General Administration

Receive and sort incoming mail and deliveries, and ensure they are delivered and implemented appropriately.
Ensure internet running well and responsible for resolving issues with provider.
Purchase supplies for the daily running of the office such as paper, toner
Install/maintain office equipment and supplies (install paper, toner)
Purchase kitchen supplies
Maintain clean kitchen area (fridge, microwave)
Communicate with landlord regarding any maintenance issues.
First aid point of contact
Arrange travel for staff including flights, car rental and accommodations.
Maintain current index and file of office supplies.
Purchase lunches and snacks for internal meetings and social events
Maintain databases.

LI-LK1