Executive Assistant to The President - Surrey, Canada - Western Community College

Western Community College

Verified Company

Surrey, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Western Community College is a privately held provider of post-secondary education in British Columbia, offering a Bachelor of Hospitality Management degree program and more than 56 career training diploma and certificate programs in the fields of business, accounting, healthcare, education, hospitality, information technology, legal studies, and warehousing, using industry-based market-driven curriculums.

We provide a dynamic, collaborative, and engaging learning environment to our students with a very high standard of community-driven post-secondary education.

We value diversity, equity, and inclusion.

Our college does not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or marital status.

We are committed to be an equal
- employer and to creating a diverse environment where employees are involved and respected. All qualified applicants will receive the same consideration for employment.

Title:
Executive Assistant to the President

Responsibilities and Duties:

Manage the President's calendar, schedule appointments, and coordinate meetings, ensuring optimal time management and prioritization of tasks.
Prepare and edit documents, reports, and presentations as required by the President.
Attend meetings with the President, take minutes, and follow up on action items to ensure timely completion.
Conduct research, gather data, and provide summaries and recommendations as per the President's request.
Coordinate and oversee special events, conferences, and functions hosted by the President's office.
Handle travel arrangements, accommodations, and logistics for the President and other members of the College as per President's request.
Maintain confidentiality and handle sensitive information with extreme discretion.
Collaborate with other administrative staff to ensure efficient office operations.
General administrative duties as required.

Qualifications and Experience

Bachelor's degree in business administration, Communications, or a related field.
13 years' experience as an Executive Assistant or in a similar administrative role, preferably supporting toplevel executives.

Competencies

Excellent organizational and timemanagement skills with the ability to multitask effectively.
Strong written and verbal communication skills, with attention to detail.
Proficiency in using Microsoft Office and technology.
Professionalism and ability in handling confidential information.
Flexibility and adaptability to meet changing demands and priorities. Ability to anticipate needs, prioritize tasks and meet deadlines.
Strong interpersonal skills and the ability to work collaboratively in a teamoriented environment.