Assistant Manager - Kamloops, Canada - Tk'emlúps te Secwépemc

Tk'emlúps te Secwépemc
Tk'emlúps te Secwépemc
Verified Company
Kamloops, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description




POSITON TITLE:
Assistant Manager




DEPARTMENT:
Community Services




SUPERVISOR:
Community Services Manager




TERMS:
Full-Time, Permanent

REFERENCE #:


PURPOSE OF POSITION:


The purpose of this position is to perform a variety of essential administrative and executive duties for the Community Services Manager, as well as the Community Services Department.

Additionally, this position is the first line of contact for clients and must ensure that the successful management of communication, records and filing support is achieved on a daily basis.


DUTIES AND RESPONSIBILITIES:


Supporting the overall success of the community services Department through administrative, supervisory, and monitoring activities.

  • Assisting with a variety of social service areas including Family Support, Income Assistance, Mental Health, Drug and Alcohol, Community Justice, and Membership.
  • Adhering to TteS organizational plans and visions, following all internal and external processes in accordance with bylaws, laws, language, culture, demonstrating practices and always acting in the best interest of the community and Membership, now and for future generations.
  • Support the Manager in all duties as needed and required, including coverage for sick and vacation time, and when on leave.
  • Provide leadership to the department through work ethic, behaviour, character, and expertise.
  • Support the implementation of organizational and departmental strategies to ensure they are aligned and implemented accordingly and in compliance.
  • Attend d management meetings and stay current on organizational activities and projects.
  • Support supervision of community services staff in the following capacity:
  • Day
- to-day mentorship, training, and support for staff on projects and activities.

  • Sign off on purchases, invoices up to $10,000; sign off on staff expense reimbursements.
  • Decision making on nonpolitical and noncritical project and departmental items.
  • Sign off on timesheets, scheduling, and requests for vacation or sick time.
  • Provide feedback, coaching and discipline as required and needed in concert with Manager.
  • Assists in the development and implementation of policies, procedures, administration and management of all departmental activities
  • Support, oversee, and lead internal projects as needed.
  • Be aware of budgets balances and revenues on a weekly basis to inform decision making
  • Be aware of Secwepemc cultural protocols in connection with all departmental activities.
  • Support the development and implementation of policies procedures, administration and management of all Community Services activities.
  • Liaise with various organization and departments and ensure organizations strategies are aligned and implemented accordingly.
  • Supervise up to 1115 staff, with 3 supervisors within Community Services
  • Monitor expenditures, calculates budget balances, advises on fund availability,
  • Process invoices and manages accounts with the correct budget and expense code.
  • Has signing authority for up to $10,000 for departmental purchases, contract approvals, project expenditures and departmental accounts. Can sign departmental purchase orders up to $10,000.
  • Share information and request feedback from TteS membership at General Band Meetings, Annual General Meetings, and through weekly internal communications as appropriate and requested.
  • Consult with TteS departmental representation as required for any agreements,
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Supervision

  • Direct activities to department support staff/contractors/consultants based on department priorities.
  • Assist in the hiring process for department staff.
  • Complete tasks or duties of the manager when they are on leave or vacation as needed and directed.
  • Supervise the daytoday operations and activities of the Community Services Department.
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Process Navigation

  • Strive to understand, respect, and adhere to all internal TteS processes, protocols, bylaws, laws, requirements, policies, and procedures.
  • Understand external requirements for projects and initiatives such as environmental assessments that are a requirement of funding through Indigenous Services Canada (ISC), ISPARC, FNHA, QHS etc.
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Work in a Fast-Paced Environment Within a High-Performing Team to Achieve Strategic Goals

  • Meet deadlines and timelines for projects and initiatives.
  • Be accountable to your portfolio, your team, Chief and Council, and TteS.
  • Be an exemplary team player by:
  • Being reliable.
  • Helping and supporting team members.
  • Being accountable for your projects and initiatives.
  • Keeping the team informed.
  • Respecting the team.

All other related duties as required

  • Respond to inquiries from time to time from other departments, or inquiries outside of scope to be handled by the Community Services Department as directed by the Community Services Manager.
  • Sit on committees, task forces and boards representing TteS as requested by the Manager.
  • Work directly
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