Receptionist/program Support - Victoria, Canada - University of Victoria

University of Victoria

Verified Company

Victoria, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Organizational Unit- University of Victoria -> Faculty of Engineering -> Computer Science- Posting Close Date- 25 June 2023- Please note that positions will close at 4 p.m.

on the closing date.- FTE- 1.

0- Salary Grade- $3, $3, Additional Posting Information:

N/A
Salary posted will be pro-rated based on FTE
Classification
PB/5
Hours of Work
Monday to Friday, 8:30 am to 4:30 pm
Start Date
7/5/2023
End Date
6/3/2024
Employee Group:

CUPE 95

Term # of Hires Needed 1
Category
Administrative and Support Services
About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, worldclass research and commitment to civic engagement.
Job SummaryThe Department of Computer Science, founded in the Faculty of Arts and Science in 1980, is one of the four departments in the Faculty of Engineering and Computer Science and offers a variety of undergraduate and graduate degree programs.

The Receptionist/Program Support is responsible for a variety of duties most cyclical in nature

Duties include:

general office support (reception, key distribution, managing cash, ordering supplies, room bookings, sorting and distributing mail/courier items); organizing, preparing and compiling materials for exams, textbooks and other course materials; maintaining course grade files; undergraduate and graduate program support; maintaining of department library; advertising of colloquiums/seminars; supporting document gathering for accreditation purposes; and other duties of similar scope and complexity.

This position provides back-up coverage for the Graduate Secretary and Financial Secretary in their absence.

Job Requirements
Experience:

A minimum of one (1) year of relevant experience in a similar position, preferably in post-secondary or a comparably large and complex environment and/or an equivalent combination of education, training, and experience.

Knowledge/Skills/Abilities:

Strong communication and interpersonal skills with demonstrated ability to work effectively crossculturally within a team environment, as well as the larger UVic community and external agencies.
Experience with standard office equipment and knowledge of general office procedures.
Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis
Detail oriented with extreme accuracy shown in data entry and the preparation of documents.
Sound understanding of basic accounting processes regarding cash handling and cheque requisitioning.
Strong organizational, interpersonal and multitasking
Ability to accurately and independently manage multiple tasks and priorities within an environment where there are frequent interruptions.
Knowledge of Banner Student System, Banner Extender, FAST Student, FAST Financial, Adobe Acrobat Pro, RocketChat, Kuali and MS Teams are an asset.

Specialized Knowledge/Education:

Secondary school graduation or equivalent.

Territory acknowledgement

We acknowledge and respect the lək̓wəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

Equity and Diversity Statement
**Accessibility Statement