Executive Assistant/office Manager - Edmonton, Canada - BubbleUP Marketing

BubbleUP Marketing

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you a high-level and experienced Administrator who wishes to show off your talents in a workplace that values you? Do you feel fulfillment and personal satisfaction when you help others? Can you juggle multiple tasks, keep order in the office, and notice the most minor details simultaneously? If you answered a big
YES to all of these questions, prepare your resume and daily planner, because we want to hear from you

Now for the good stuff - who we are :) At BubbleUP we value transparency, results, and fun. We laugh A LOT and work hard at the same time. We encourage a positive work/life balance, offer annual PTO, and believe in regular employee recognition. If you enjoy an impromptu Nerf gun war (started usually by our CEO), being in a meeting and watching a co-worker ride by on our Google bike, and a selection of really great coffee, lattes, and teas, we encourage you to read the boring stuff below

Now, the boring stuff

What you'll do:

Calendar management for the CEO (professional and personal)
Keep our CEO on schedule, organized, and informed
Calendar management for client and team meetings as needed
Front desk reception duties (greeting clients, answering phones, accepting deliveries)
Organize documents and maintain records
Provide general support to clients and visitors
Order stationery and equipment (IT/furniture/assets, etc)
Maintain the office condition and arrange necessary repairs
Partner with the Executive Team to maintain and implement HR/office policies
General administrative duties such as filing, copying, and shredding
Liaise with facility, cleaning, and security services
Plan company events & staff celebrations
Comfortable making travel and accommodation arrangements
Act as a conduit for discussions to flow across the organization
Ensure office & kitchen consumables are replenished as required
Running errands as needed
Assist in the onboarding process for new hires
Manage contract and price negotiations with office vendors, service providers and office lease

Education and Experience
years experience in an Executive Assistant role
years experience in an Office Manager (or similar) role

Must Haves / Deal Breakers

You must LOVE being the helper, the fixer, and the solver
You take pride in excelling in a support role
You are proactive in identifying issues and creating solutions
You are honest, mature, and trustworthy
You maintain strict confidentiality with sensitive information
You take full ownership of your wins, losses, mistakes, and achievements
You have exceptional organization and planning skills
You are a forwardthinker who is always planning a few steps ahead
You possess a valid driver's license & reliable transportation
You are available to work in our West Edmonton office 5 days per week (84, M-F)
You want to be part of an exceptional workplace culture

What we will offer you

Comprehensive compensation package including 3 weeks of paid vacation, annual PTO, and health and dental benefits
Inclusive workplace
Team building events
Monthly staff lunches
Professional development
Employee recognition
RRSP matching program
Free Parking
Lots of laughs