Ps Rental Contract Advisor - Edmonton, Canada - Finning Canada

Finning Canada

Verified Company

Edmonton, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Company:
Finning Canada

Number of Openings:
1

Worker Type:
Permanent

Position Overview:

Reporting to the Rental Operations Supervisor, this position is responsible for fulfilling all specifications of assigned Rental Projects as the lead for managing the project from on-rent fleet equipment, administrative aspects, invoicing, service failure analysis, subcontracts and coordinating service and maintenance of all equipment, and work site safety and permitting protocols.

Specifications includes ability to adapt to shifting priorities, oversight on equipment tracking and audits, project costing, reporting, customer invoicing and billing of all project related fees and charges and 3rd party accounts payable.

Understanding and comprehension of all safety policies and guidelines including identifying hazardous or hazardous situations and take appropriate action with ensuring employee safety utilizing the JHA process.

Job Description:

Manage project contract compliance for the duration of the project, including liaising with customer on reporting requirements, analysis and reconciliation of contract profitability and components, develop and maintain strong collaborative working relationships with internal partners and customers, distribute timely, accurate and professional reports to internal stakeholders and customers
Project Management includes but not limited to: risk assessment and management, scope change management and discerning recoverability / warranty / rework, maintenance, equipment inventory management, equipment delivery schedules, manage project budget, job costing, profit loss audit
Document control for internal drawings, SOP's, incoming drawings & specs from customer and vendors
Collaborate with Rentals Project Manager to define scope of work, sequence of operations, required resources internal / external, schedule as defined by sales package to customer
Complete and submit equipment preps and technician requests as required
Complete and submit Service Request for additional work / repairs as required
Schedule and chair project kick off and progress meetings both internally and externally
Provide project progress reporting internally / externally
Review and approve Finning service or 3rd party invoices for recovery or absorption
Review and approve all Proformas monthly
Advise, plan, and oversee execution of changes to equipment on projects whether additions, deletions, or change outs
Review critical invoices with customer, manage disputes and discrepancies by working with stakeholders
Develop communication plan and maintain point of contact for customers and service, lead meetings (kickoff, progress, closeout)
Plan & execution of delivery, installation, commissioning, maintenance planning and demobilization
Equipment sourcing as required by customer
Successfully recover costs on 3rd party services (freight, fuel, S&C, demobilization & services)
Manage onrent fleet and ensure realtime updates in appropriate ERP & data systems
Identify upfront and recover all customer changes to scope of work
Ensure accurate maintenance of rental projects
Maintain oversight, and delegate tasks for monthly project health with invoicing, servicing and customer checkins
Work with SA to ensure AP is completed as required
Work with Fleet to Coordinate Preventative Maintenance scheduling
Manage customer interactions by responding to coming service, warranty and customer inquiries telephone calls, informing customers of repairs, service reports and estimated time of completion of job in compliance with Finning's Customer Service Commitment.
Respond and manage all incoming service, warranty and customer inquiries
Responsible to ensure compliance with service related policies (WO signing, travel, etc.)
Advises customer on additional options/repairs
Provide estimate completion date based on identified scope of work and communicate completion date with all stakeholders internal and external
Responsible for the escalation in making a decision on whether to troubleshoot repair in shop or field
Manage service work orders and job files in compliance with Service Operational Excellence process and procedures, including managing Service Work in Progress (SWIP), creating, maintaining and archiving service work orders and job files.
Establishes scope of work for the job and compile machine information, warranty, CAT, machine history, product improvement program (PIP) and Product Support Programs (PSP) letters and all technical information required for the job binder
Requests and receives purchase orders (PO)
Determine goodwill and warranty requirements and present findings
Proficient in MS Office and internal systems
Exceptional interpersonal skills
Strong written and verbal communication skills
Ability to foster positive collaborative relationships interdepartmentally
Excellent analytical and problem solving skills
Ability to multitask and pr