Programs Admin Assistant - North Battleford, Canada - North West College

North West College

Verified Company

North Battleford, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

**INTERNAL ONLY

Classification:
Office - Level 3
Title:Programs Administrative Assistant

Location:
North Battleford
Competition #:91-BC-2324

Date Posted:
January 29, 2024
Closing Date:February 6, 2024 at noon

Start / End Date:
ASAP
Salary Range:As per the Collective Agreement
Full-Time, Permanent Appendix A
change. This is an in-scope position.

Main Responsibilities:

Reporting to the Vice-President, Academic and/or a Program Coordinator, this position provides administrative support to the
Programs Division as required.

This position**:

Provides general administrative support services to the Vice-President, Academic and the Program Division Coordinators,

as well as support for Health Care Operations Associate desk and main reception as required.

Assists Program Division Coordinators with the tasks of: preparing program schedules; organizing classroom facilities;

presentation materials, program advertisements; coordinating travel.

Prepares and distributes program and operational information to students, Instructors and other College staff.
Responds to general inquiries from students and the public regarding College programs and services, admissions and

- registration process & procedures.

Manages and maintains confidential information and records (i.e. student data).

- student information, correspondence, registrations and withdrawals.

Creates and maintains student and program filing systems.
Provides general administrative support services to instructors.
Ensures classrooms are open and secured as per schedule.
Prepares and processes purchase orders. This will often include researching and recommending materials, equipment, or

- supplies.

Assists with the organization of college events such as graduation.
Prepares, processes and maintains all agreements and contracts undertaken by the division for services, programs, student

- work placements, and casual human resources.

Monitors the timely submission of staff time sheet records.
Performs other duties as assigned.

Qualifications, Skills, Abilities and Experience:

A oneyear postsecondary certificate in office administration from a recognized postsecondary institution.
A minimum of oneyear experience in an administrative support position.
Demonstrated competence and recent experience in the use of technology such as Zoom, Microsoft Office Suite, Outlook,
Internet and Social Media platforms, with the ability to learn and adapt to changing technology.
Knowledgeable in all areas of office practices and procedures.
Ability to accurately, timely and concisely compose, record, proofread and/or edit a variety of written materials using correct

- spelling, grammar and punctuation.

Ability to pay attention to detail and numerical discrepancies to ensure accuracy in their work.
Interpersonal skills that maintain the integrity of the position.
Effective communication skills, and public relations & public speaking skills.
Demonstrated skills in collaborative problem solving, research, analysis, and accountability within a team setting.
Ability to plan, organize, schedule, and prioritize work taking into account frequent interruptions, conflicting and changing

- priorities in order to meet tight deadlines.

Ability to identify the need for development and modification of procedures to improve consistency, efficiency and

- effectiveness, and to ensure compliance.

Critical thinking skills.
A recent satisfactory Criminal Record Check is a requirement of the College.
A
recent, satisfactory criminal record check is a requirement of the College.

meet the qualifications, knowledge, education and skills as identified in the posting.

Submit Applications to:
Please Quote Competition #91-BC-2324
Human Resources
North West College
NWC thanks all those who applied however only those selected
10702 Diefenbaker Drive
for an interview will be contacted.
North Battleford SK S9A 4A8