Grants and Contracts Assistant - Toronto, Canada - Holland Bloorview Kids Rehabilitation Hospital

Holland Bloorview Kids Rehabilitation Hospital

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Title:
Grants and Contracts Assistant

Status:
Temporary, Full-Time (1.0 FTE)

Start Date:
February 1, 2023

End Date:
January 31, 2024 (with possibility of extension)

Program:
Bloorview Research Institute

Supervisor:
Meghann Proulx

Reporting to the Manager, Grants, Contracts & Awards, the Grants and Contracts Assistant will provide a wide variety of support to the Grants, Contracts & Awards Office (GCAO).

Primarily, the Grants and Contracts Assistant will support the Contracts Specialist by providing administrative support throughout the contracts processes as well as completing low risk contract reviews.

In addition, the Grants and Contracts Assistant will support the GCAO by providing administrative support throughout the pre
- and post-award processes and supporting internal awards activities.

This position offers flexible work arrangements including a combination of in-person and remote work.

Key Responsibilities

Provide administrative support for various stages of the contracts processes including data entry, coordination of internal approvals, as well as the creation of internal communications and documents
Review and update existing contractual clauses under the guidance of the GCAO
Maintain existing organized system of digital records
Research legislation, regulations, and policies
Coordinate and communicate with stakeholders regarding document requirements
Draft, negotiate and execute low risk research contracts such as data transfer agreements, amendments, and nondisclosure agreements in collaboration with hospital stakeholders
Assist with creation of standard research finance documents including invoices and cheque requests as well as fielding basic research finance inquiries relating to research accounts.
Provide administrative support for various stages of the pre

- and post-award processes including data entry, file management within existing system, and preparing internal communications

Assist in the coordination of internal awards programs including the coordination of committee meetings, data entry, and the preparation of internal communications and documents
Handling confidential information
Other duties as required

Qualifications, Skills, and Abilities

Bachelors degree preferred (health sciences field is ideal)
Up to one year of working experience in an academic or research environment
Previous experience working with research contracts and grants in any capacity an asset
Excellent attention to detail
Ability to establish priorities, multitask and meet established deadlines
Strong communication skills (oral and written)
Excellent organizational and time management skills
Ability to work in a team environment as well as independently