Administrative Assistant - Elgin, Canada - The County of Elgin

Description

Reporting to the Manager of Emergency Management & Elgin-Middlesex Regional Fire School, the Administrative Assistant is responsible for carrying out a variety of routine and confidential clerical support functions for Fire Training, Emergency Management, and EMS delivery.

• Assists Emergency Management and Fire Training with support functions (including fire training orientation, graduation ceremonies, backup proctoring duties, and emergency management exercises).
• Supports record requests from Local Municipal Partner (LMP) Fire Chiefs and/or CAOs.
• Maintains files, records, statistics and correspondence related to Emergency Management and the Elgin-Middlesex Regional Fire School.
• Prepares public education material for Emergency Management purposes.
• Assists with regional fire school student registration and course documentation.
• Attends meetings and prepares minutes, reports and correspondence.
• Greets visitors, answers phone, maintains office supplies, processes invoices for payment.

• College diploma/University degree with relevant education, experience and training
• Proficient with MS Office, particularly MS Word, Excel and Power Point
• Excellent data entry skills with keen attention to detail
• Exceptional organizational and time management skills
• Minimum of 1 to 2 years in a clerical support role
• An understanding of NFPA standards, Ontario Fire College/Academic Standards & Evaluation, the Fire Service, and Emergency Management will be considered an asset.