Administrative Assistant - Muskoka, Canada - The District Municipality of Muskoka

The District Municipality of Muskoka
The District Municipality of Muskoka
Verified Company
Muskoka, Canada

3 days ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
all qualified individuals

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and

we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate

in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.


The District Municipality of Muskoka is currently recruiting for a

Administrative Assistant, Health Services

The District
Muskoka is a great place to live and play, and the District is a four-season municipality passionate about

protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and

build your career amongst other ambitious leaders and innovators. We offer a competitive compensation

package and are committed to promoting diversity, accessibility and inclusion.


The Opportunity
The Administrative Assistant facilitates the day-to-day operation of the Health Services department through

effective communication and records management and through development and administration of efficient

work processes. This role will provide administrative support to the Commissioner, Health Services.


What you will do:

What you will need:

  • Provide administrative support and coordination,
including confidential correspondence and
scheduling, for the Commissioner and other
departmental managers as required.

  • Prepare, review for correctness, distribute and
coordinate meeting agendas and minutes
including meetings of the Standing Committees
pertaining to the department and special purpose
committees.

  • Set up meeting rooms for Standing Committee and
other meetings.

  • Develop and maintain the departmental files and
record keeping systems including electronic files,
scanning, records retention, financial and
personnel files.

  • Graduation from a twoyear community
college program related to the position

requirements, or equivalent.

  • Three to four years of progressively
responsible related experience.

  • Demonstrated ability to independently
problem-solve.


For a full outline of the responsibilities

and requirements, please review the job

description below.

What we are offering
This is a
temporary full-time opportunity at the District for up to
eighteen (18) months. The annualized

compensation range for this role is
$58,293 - $68,632. The District is also proud to offer the following to our


temporary employees:

The Next Step
If you have the necessary skills, experience and qualifications, and can support our vision and

values (


RISE:
Respect and Integrity, Innovative Leadership, Synergy and Experiences), please

Visit our careers page for other opportunities.

all qualified individuals

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and

we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate

in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.


JOB DESCRIPTION

Administrative Assistant

Department:
Health Services
Reports to:Commissioner, Health Services


Effective

Date:


November 2018
Supersedes:
December Administrative

Assistant MCS


Classification:

Non-Union, Staff Class

NU4


Job

Evaluation

Date:

June 2006


SUMMARY:

Facilitates the operation of the Department through effective administration of communication, meetings, records

management, work processes, financial and other information as required.


MAJOR RESPONSIBILITIES (not limited to):


  • Provide administrative support and coordination,
including confidential correspondence and scheduling, for the

Commissioner and other departmental managers as required.

  • Prepare, review for correctness, distribute and
coordinate meeting agendas and minutes including meetings of the

Standing Committees pertaining to the department and special purpose committees.

  • Set up meeting rooms for Standing Committee and
other meetings.

  • Develop and maintain the departmental files and
record keeping systems including electronic files, scanning, records

retention, financial and personnel files.

  • Communicate and act as a liaison with other District departments, members of Council, members of other Committees,
provincial and federal ministries, and other agencies and related organizations.

  • Implement and communicate District policies and procedures including special projects and events.
  • Create
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