Fleet Coordinator - Greater Toronto Area, Canada - Clearway

Clearway

Verified Company

Greater Toronto Area, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people.

In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments.

That is how we've evolved from a sewer and watermain contractor, to one of Canada's most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating since 1973 specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you.

We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Summary:

Reporting directly to the Fleet Manager, The
Fleet Coordinator will play an integral role in the management of our operational fleet division.

**_
The work location for this position will be full-time in-person, at our Yard, which is located in Concord. This role may require occasional travel to our main office located in Vaughan._**
Essential Duties & Responsibilities:

Process all rental invoices for internal companies ensuring company GL codes are assigned to each invoice for cost tracking.
Set up new vendors in our system with new paperwork.
Work with vendors for invoice corrections
Generate PO numbers for mechanics.
Track fuel delivery minimum charges
Regularly update and maintain our company drivers and vehicle
Maintain GIRfuel system by adding users and
Review maintenance work orders in our equipment software; adding internal labor hours, comments and parts, closing off work orders
Assist with payroll by maintaining timesheets for our nonunionized employees,
Updating employee status in our asset tracking software, by adding new employees and deleting terminated employees within the system
Manage insurance claims by preparing documents for insurance on items loss, cost to replace and what has been
Issue fuel cards with sign off sheets for new hires, manage lost/replacement requests
Order 407 transponders as needed for new vehicles.
Other administrative tasks as needed.

Requirements:

Post-Secondary Education/College Diploma
Experience with CVOR (Canadian vehicles operator's registration) related documentation and administration is considered an asset
Knowledge and use of Microsoft Word, Excel, and Adobe
Valid Ontario Drivers Licence
Proficient in the English language (written and oral) with strong interpersonal and communication skills
Being able to work in a strong team environment is considered an asset
Strong planning and organizational skills with the ability to multitask and prioritize
Ability to meet and adhere to deadlines and work under strict time constraints
Be selfmotivated and driven
Must be legally eligible to work in Canada no work permit sponsorship is available for this position.

Benefits: