Special Projects Officer - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:04/09/2024

Req ID: 36905

Faculty/Division:
Office of the Governing Council

Department:
Appeals, Discipline & Faculty Grievances

Campus:
St. George (Downtown Toronto)

Description:

The Special Projects Officer, Appeals, Discipline and Faculty Grievances, is a critical team member of the ADFG Office in the Office of the Governing Council.

The ADFG Office is responsible for the management of the administration of the Governing Council's quasi-judicial functions, including academic discipline, appeals under the Supportive Leaves Policy, non-academic discipline, academic appeals, grievances, tenure appeals, sexual harassment hearings and clinical academic hearings.

The Office provides ongoing support to the Academic Appeals Committee, the University Tribunal, the Discipline Appeals Board, Code of Conduct Hearing Officers (including for hearings under the Sexual Violence and Sexual Harassment Policy), the Chairs for the Supported Leaves Policy appeals, the Faculty Grievance Review Panel, the University Tenure Appeals Committee, the Academic Clinical Tribunal, the Clinical Faculty Grievance Review Panel, the Advancement Review Panel, Workload Policy Adjudicator and other panels and committees of the Governing Council as necessary.

Working under the general direction of the Associate Director, the Special Projects Officer is responsible for administrating and implementing project plans, providing strategic advice, creating and implementing best practice and supports related to all processes for the Office's various quasi-judicial functions, and acts as a Hearing Secretary.

The Special Projects Officer is a primary contact for Divisions, faculty and staff, and students for Academic Appeals, Code of Behaviour on Academic Matters, and Code of Student Conduct cases.

The incumbent also provides information and resources to faculty, staff, and especially students on the policies, procedures and practices on the above boards and committees.

Project management and implementation includes:
(a) identifying best practice and needed supports for panels, clients, and parties; (b) interpreting and providing strategic advice on quasi-judicial policy and processes; (c) creating and implementing these supports and best practices; (d) undertaking detailed research and analysis on a wide range of topics related to quasi-judicial processes; (e) facilitate project work to ensure deliverables are met within the required timelines; (f) following-up on decisions made and monitoring these supports and best practices to ensure there is ongoing maintenance of the highest level of pro-activity, support and service for the portfolio, and ensuring timelines are met.

The incumbent provides a high level of confidential support to the Associate Director, Appeals, Discipline and Faculty Grievances and collaborates with others in the Office, including the Director, in defining and achieving goals and objectives for the ADFG portfolio, in order to maintain and improve administrative processes and procedures.

The incumbent works closely with the Office Manager & Hearing Secretary to ensure the operationalization of projects is seamless and meets required needs.

The incumbent works in a complex environment that requires a high degree of sensitivity, responsiveness and a need to maintain absolute confidentiality.

The incumbent interacts closely with a wide range of senior members of the University, including committee chairs and panel members, governors, academic administrators, internal and external legal counsel, faculty and staff, as well as students and other community members.

Qualifications Required:

I

EDUCATION:
University law degree or College Paralegal Diploma required, or an acceptable equivalent combination in education and experience.

Examples of acceptable equivalency may include working in a law firm but not as a lawyer, working in knowledge management, working with quasi-judicial processes, working towards a law degree or paralegal diploma.

II

EXPERIENCE:
Minimum three (3) years of experience in a legal, or quasi-judicial administrative setting, preferably working with administrative Tribunals.

Minimum three (3) years of project management experience leading complex and multi-stakeholder projects, including leading, organizing and tracking the outcomes of complex and multi-stakeholder projects, preferable in a university setting.

Experience with legal drafting, conducting research, producing detailed and comprehensive reports from a large volume of complex information, and presenting on the research.

Experience with IT-related projects such as web sites, case management systems, scheduling programs and database management. Experience with University governance or quasi-judicial processes an asset.

III

SKILLS:
Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets and graphics, and prepare sophisticat