administrative assistant - Brandon, Canada - Brandon University

    Brandon University
    Brandon University Brandon, Canada

    Found in: Talent CA 2 C2 - 1 week ago

    Default job background
    Description
    • Work Term: Permanent
    • Work Language: English
    • Hours: 35 hours per week
    • Education: Bachelor's degree
    • Experience: 3 years to less than 5 years
    • or equivalent experience

      • Work setting

    • Education

      • Budgetary responsibility

    • $500,001 - $1,500,000

      • Tasks

    • Arrange and co-ordinate seminars, conferences, etc.
    • Coordinate the flow of information within the team
    • Direct and control daily operations
    • Direct staff
    • Motivate staff
    • Plan and control budget and expenditures
    • Supervise other workers
    • Train other workers
    • Record and prepare minutes of meetings, seminars and conferences
    • Plan, develop and implement recruitment strategies
    • Schedule and confirm appointments
    • Manage contracts
    • Manage training and development strategies
    • Answer telephone and relay telephone calls and messages
    • Answer electronic enquiries
    • Compile data, statistics and other information
    • Oversee the preparation of reports
    • Advise senior management
    • Respond to employee questions and complaints
    • Order office supplies and maintain inventory
    • Liaise with management, union officials and HR consultants
    • Oversee payroll administration
    • Plan, organize, direct, control and evaluate daily operations
    • Arrange travel, related itineraries and make reservations
    • Greet people and direct them to contacts or service areas
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms and other documents
    • Perform data entry
    • Provide customer service
    • Recruit and hire workers and carry out related staffing actions
    • Recruit and hire staff
    • Supervise office and volunteer staff

      • Supervision

    • 3-4 people

      • Computer and technology knowledge

    • Microsoft Visio
    • MS Excel
    • MS Outlook
    • MS PowerPoint
    • MS Word
    • Electronic scheduler
    • MS Office
    • Adobe Acrobat Reader
    • Electronic mail

      • Area of specialization

    • Correspondence
    • Invoices
    • Facility management

      • Security and safety

    • Criminal record check
    • Child welfare check
    • Vulnerable sector check

      • Work conditions and physical capabilities

    • Ability to work independently
    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Attention to detail
    • Repetitive tasks
    • Large workload
    • Work with minimal supervision

      • Personal suitability

    • Ability to multitask
    • Excellent oral communication
    • Excellent written communication
    • Flexibility
    • Judgement
    • Organized
    • Team player
    • Accurate
    • Reliability
    • Time management
    • Adaptability
    • Accountability
    • Dependability
    • Quick learner

      • Screening questions

    • Are you currently legally able to work in Canada?

      • Health benefits

    • Dental plan
    • Health care plan
    • Vision care benefits

      • Financial benefits

    • As per collective agreement

      • Other benefits

    • Parking available