Assistant Recording Secretary Legal Services - Toronto, Canada - Toronto Catholic District School Board

Toronto Catholic District School Board

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

APPLICATIONS ARE INVITED FOR THE POSITION OF

ASSISTANT RECORDING SECRETARY LEGAL SERVICES

Non-Union Level 10:
$61,240 - $76,549

Hybrid work model: 80 Sheppard Avenue East, Toronto

The TCDSB offers comprehensive benefits and pension plan, generous vacation, and additional days off and professional development opportunities.

Our Vision:

At the Toronto Catholic District School Board (TCDSB), we grow in knowledge, with justice and hope.

The TCDSB is an inclusive Catholic learning community that nurtures faith development and academic excellence through the love of God, neighbour, and self.

We fully engage students in learning that supports their academic, spiritual, socio-emotional, and physical growth and development.

At Toronto Catholic, we have a long and distinguished history of providing excellence in Catholic education for the Toronto community.

Ontario Catholic School Graduate Expectations, our Catholic Values and the Board's Pastoral Plans are foundational to our exemplary approach to teaching and learning in the 21st Century.

The TCDSB is proud to be a significant part of the fabric of publicly funded Catholic education in the province of Ontario.

We serve approximately 84,000 students in nearly 200 Catholic schools in the City of Toronto and represent close to 475,000 Catholic school supporters.

With a staff of 14,000, Toronto Catholic is a dynamic place of work and is seeking an Assistant Recording Secretary.

CRITERIA FOR AN INTERVIEW ARE AS FOLLOWS:
Two-year College Diploma in Secretarial Science program(s) or equivalent

Minimum two (2) years of working experience in corporate secretariat/governance environment

Working knowledge of corporate meeting procedures/processes and by-laws

Proficient speed in keyboarding utilizing current technology

Proficient written communication skills and excellent command of the English Language

Excellent interpersonal and organizational skills

Experience with E-Scribe a definite asset

Proven ability to deal with multiple tasks and various competing demands

Proven ability in prioritizing work

Detail-oriented with the ability to work with high accuracy, well under pressure and meet tight timelines

Knowledge of shorthand/speed writing an asset but not a requirement

Availability to work outside core office hours, as required

Proven ability to work independently

MAJOR DUTIES AND RESPONSIBILITIES:

Reporting to the Recording Secretary and under the direction of the Legal Services Department, the primary function of this position is to provide support in the governance processes in accordance with established protocols.

Duties and responsibilities include but are not limited to the following:

Prepare agendas, addendums, documents and reports, for various Committee and Board Meetings (Public and Private) in conjunction with the Recording Secretary and or other members of the governance team

Attendance at all Board and Committee meetings as required, typically four to seven meetings /month, which generally commence at 6:00 pm or 7:00 pm and end at undetermined times

Record minutes of the various meetings when required

Carry out pre and post-meeting duties as assigned

Post agendas, minutes, and any other meeting documents including reports on the Board website and SharePoint

Provide administrative and secretarial services in supporting the management of the governance processes

Ensure the retention and overall integrity of all Board agenda packages and back-up documents

Perform other duties as assigned or required

Diversity and Inclusion:

Barrier-Free Recruitment and Selection:

Interested applicants are asked to submit a completed résumé and cover letter no later than Monday, December 11, 2023.

We thank all applicants, however, only those selected for further consideration will be contacted.