Legal Support Coordinator - Mississauga, Canada - KIA Motors

KIA Motors

Verified Company

Mississauga, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Description
********The Legal Support Coordinator will report to Senior Legal Counsel, and be responsible for providing general administrative services to the Legal department; comprising of 2 lawyers, 1 paralegal and 3 team members in Government Relations.
-
Responsibilities
*****- Act as intake officer for the legal department, including gathering information and documents from other departments and ascertaining expected turn-around times and background details.

Support the department by tracking and monitoring file and project statuses to ensure appropriate follow up action.
Oversee the contracts intake, review, and approval process for the Legal department.
Perform intake and handling of routine privacy inquiries and access to information requests from consumers and government or police agencies.
Maintain physical and electronic records related to the corporate minute books, contracts, legal precedents, and invoice payments.
Assist in drafting memorandums, routine letters, preparing documentation for attendances and other correspondence.
Perform general administrative duties such as printing and scanning documents.
Assist in the implementation of contacts database and be responsible for maintaining and monitoring database, as well as tending to notifications and renewals.
Review and process invoices, including tracking of payments and other expenses. Consolidate tracked payments and create invoices to head office for reimbursement.
Oversee and assist in the preparation and tracking of the departmental budget.
Coordinate intra and interdepartmental communications and meetings
Support the department by assisting with research assignments, proofreading contracts as required.
Liaise with external counsel and other legal vendors on invoicing, documentation and administrative matters.
Assist in various projects or other tasks as assigned by the General Counsel, Legal Counsel and Senior Manager, Government Affairs

Skills / Knowledge / Experience / Education Required
*****- Completion of Post-Secondary Education is considered an asset.

No less than 3 years of experience in a legal administrative/support role.
Contract Management experience is required.
Must possess strong organizational and time management skills.
Strong interpersonal, communication and presentation skills you will liaise with many people from outside counsel to internal business units.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Bilingual in English and French is a plus previous automotive industry experience is an asset.

***
Opens in a new tab
Kia Canada Inc. is an equal opportunity employer who provides an inclusive and accessible environment for everyone.

As such, we will accommodate disabilities during the selection process and we will work with you to meet your needs.