CLK 12R - Burnaby, Canada - BC Public Service

Description

Posting Title
CLK 12R - Executive Administrative Assistant to Executive Director, Human Resources **Amendment - Close Date**

Position Classification
Clerk R12

Union
GEU

Work Options

Location
Burnaby, BC V3J 1N3 CA (Primary)

Salary Range
$52, $59,607.79 per annum

Close Date
4/1/2024

Job Type
Temporary (Auxiliary)

Temporary End Date

Ministry/Organization
BC Public Service -> Public Safety & Sol General

Ministry Branch / Division
BC Liquor Distribution Branch

Job Summary

Executive Administrative Assistant to Executive Director, Human Resources
Clerk R12

About the BCLDB:

**Amendment - This posting is now scheduled to close on April 1, 2024. Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition**

The BC Liquor Distribution Branch (LDB) is one of two branches of government that provide oversight for the beverage alcohol and non-medical cannabis industries in the province. The LDB is responsible for the wholesale distribution of liquor and cannabis, and operates the retails brands BCLIQUOR and BC Cannabis Stores.

The LDB is committed to government's goals of making life better for people in B.C., improving services, and ensuring a sustainable province for future generations. The revenue generated by the LDB helps fund essential public services like health care, education, and community programming. Learn more on the LDB careers page.

In Human Resources (HR), we support a large, distributed organization with a range of services from our Talent & Compensation, Organizational Development & Change, Employee Relations and Investigations, and Organizational Health and Safety teams. You'll get the opportunity to flex your skills in supporting retail, warehouse, and corporate office environments with a unionized employee base. In HR, we know that ensuring employees feel valued and respected and providing opportunities for learning and development is how our business is able to drive efficiencies and profitability.

About this role:

The Executive Administrative Assistant is relied upon, as a key member of the Executive Director's support team, to apply comprehensive skills in administrative and financial management and to apply problem solving and judgement skills to complete assignments in a timely manner taking into consideration competing workloads and changing priorities.

To accomplish its objectives, the position develops and maintains effective working relationships with:

• Executive Director: provides comprehensive administrative and financial services.
• Employees (within work unit), internal clients and contacts (within LDB): collaborates on initiatives, provides administrative and coordination services, carries out assignments on behalf of the Executive Director/Director, and exchanges information.
• Government stakeholders: provides liaison support to book meetings; answers queries; responds to requests; etc.
• External clients and contacts: provide information in response to inquiries; coordinates events, travel, meetings; gathers information; etc.
• LDB operational support (e.g. Finance, Human Resources, Information Technology, etc.): provides expertise and guidance; arranges services; receives approvals; and exchanges information.
• Contractors/vendors: arranges for services; monitors work performance, signs off on delivery.

A successful completion of a criminal record check is required.

For complete details about this opportunity, including accountabilities, please refer to the attached job description, also located in the Additional Information section at the bottom of the posting.

An eligibility list for temporary future opportunities may be established.

Position requirements:

Education and Experience:

• Secondary (high) school diploma or equivalent certificate with a minimum of one (1) year of recent, related senior administrative support experience*.

*Recent, related senior administrative support experience is defined as occurring in the last five (5) years, and must include:

• Experience preparing spreadsheets, databases, and/or using standard computer applications (e.g., MS Outlook and MS Office) to draft memos, presentation materials, graphs, tables, reports etc.
• Experience coordinating services and managing the daily business of senior executive(s) and/or managing office administration, e.g., calendar management, scheduling, etc.

Preference may be given to those candidates with the following:

• Experience as an executive assistant.
• Experience providing financial services, e.g., reconciling transactions, reviewing financial reports, preparing accruals, etc.
• Experience working with a Human Resource Management System (HRMS).
• Experience working in a human resources environment.
• Experience dealing with confidential and sensitive matters using sound judgement, tact, and diplomacy.
• Degree, diploma, or certificate in a related area (e.g., business administration, administrative assistance).

Application instructions:

To be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined in the position requirements section above. Applicants selected to move forward in the hiring process may be assessed on the knowledge, skills, abilities and competencies as outlined in the attached Job Description. Applicants must meet the requirements as described below to be considered:

• A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
• Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

For specific position-related enquiries, please contact Jennifer Robinson, HR Advisor, Talent and Compensation, at .

Only applications submitted using the BC Public Service Recruitment System on this website will be accepted. For more information about how to create or update your profile, please refer to the attached Application Instructions or refer to the Job Application page on the MyHR website. If you are experiencing technical difficulty applying for a competition, please send an e-mail to before the stated closing time, and they will respond as soon as possible to assist you.

Note: Applications will be accepted until 11:00pm Pacific Time on the closing date of the competition.

Working for the BC Public Service:

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

This position is eligible for flexible work arrangements, such as a hybrid work combination of in-office and work-from-home, following the guidelines established for flexible workplaces .

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact or

The BC Public Service is an award-winning employer and offers employees competitive benefits, great learning opportunities and a chance to engage in rewarding work with exciting career development options. For more information, visit What the BC Public Service Offers .

Job Category
Administrative Services