Administration Trainee, Technology Services - Toronto, Canada - City of Toronto

City of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job ID: 45141

Job Category:
Information & Technology

Division & Section:
Technology Services, Office of the Chief Technology Officer

Work Location:
Metro Hall, 55 John Street, Toronto, ON

Job Type & Duration:
Seasonal, Temporary Full Time Vacancy, 4 Months

Hourly Rate and Wage Grade:
$ $22.10, Wage Grade T2

Shift Information:
Monday to Friday, 35 hours per week

Affiliation:
L79 Full-time

Number of Positions Open: 1

Posting Period: 23-Feb-2024 to 08-Mar-2024

Job Summary:

Supports the Chief Technology Officer (CTO) office by providing a range of administrative and office support functions.

Major Responsibilities:

Assists with various office functions such as filing, data entry, photocopying, sending faxes etc.
Receives/logs data/information received.
Collects data for others to analyze and process.
Assists with organizing and presenting data collected. May utilize various software packages.
Inputs/retrieves/updates/maintains data.
Assists others with drafting documents, correspondence etc.
Assists with financial transactions and makes calculations.
Answers inquiries, provides general information, takes messages, and directs inquiries to appropriate staff to answer questions/handle requests.
Assists with setting up meetings. Records and circulates data.
Assists with mail/supply collection, inventory, sorting and distribution.
Assists with packing, loading, lifting, moving, delivering, setting up, maintaining and unpacking supplies, equipment, furniture etc.
Travels to various locations and/or special events to provide assistance.

Key Qualifications:

Experience managing calendars, coordinating availability among multiple stakeholders, sending meeting invitations and ensuring logístical details are in place for seamless meeting experiences all while demonstrating accuracy and efficiency
Experience effectively receiving, logging, and organizing incoming data/information to ensure accessibility and clarity for streamlined processing, optimizing workflow efficiency, and facilitating informed decisionmaking.
Experience collecting, inputting, retrieving, updating, and maintaining data using relevant software packages, maintaining data integrity and security.
Experience managing diverse tasks, facilitating financial transactions, coordinating meetings, overseeing supplies, and providing assistance across various locations and events. Demonstrates flexibility and proactive problemsolving.

You Must Also Have:

Excellent communication skills and a strong customer service orientation with ability to communicate effectively.
Strong interpersonal skills enabling working effectively as a member of a team.
Strong analytical and problemsolving skills
Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and work effectively with mínimal supervision, deal with conflicting priorities and work demands.
Ability to travel to various sites within the City of Toronto as required.

Note:
The applicant pool from this job posting may be used for similar summer job opportunities in various divisions.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.

Learn more about the City's commitment to employment equity.

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