Project Coordinator - Toronto, Canada - Envision Sales Inc

Envision Sales Inc

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Title:
Project Coordinator

REPORTS TO:
Head of Delivery and Project Management

TYPE:
Full-time, permanent

COMPANY OVERVIEW

For over 20 years Envision has been transforming environments using client insights, smart design, and digital integration, to deliver exceptional branded and digital experiences to some of North America's best-known companies.

Our creative and imaginative solutions drive strong brand connections, as well as engaging and meaningful experiences for our clients.

We have been entrusted by our top tier clients, who continue to choose to work with Envision and our team of highly skilled professionals.

At Envision, we strive to continuously innovate both from a client, and employee standpoint, and are always seeking new ways to grow our business.

We encourage a collaborative, engaging, and people-first work environment.

Our team is comprised of agile, high energy, team members who are passionate about the growth and success of the organization.

The culture at Envision rewards top performance and contributions, and we are incredibly proud of the team that we have built.

We are looking for like-minded individuals to join our team and help us along our growth trajectory.

Summary of Position

The Project Coordinator will support the Project management team assisting and liaising with vendors and completing quality control to ensure projects are on time and on budget.

Our projects involve fabrication, roll out and installation of complex fixture programs.

Role & Responsibilities:

Use our online project management tool (QuickBase) to open new project #'s, keep installation calendar up to date, create installer work orders, etc.
Communicate with and manage vendors/suppliers. Request quotes, samples, etc. and follow up to ensure orders are on track.
Coordinate shipment of orders as required (FedEx, Swift).
Use QuickBooks to create Purchase Orders and Estimates
Manage minor ongoing projects including responsibility for P&L.
Assist project management team with larger complex projects (create/print shipping labels and QC documents, update installer binders, book installer flights/hotels/vehicle rental, etc).
Assist in the supervision of product dry fit and customer site installation, if required.
Working with and supporting the project team in an efficient manner, liaise between Design and Detailing departments as required.
Managing project deliverables and performance in line with approved project plans.
Recording, tracking and managing project issues and risks and escalating when necessary.
Assist Operations team with developing & maintaining project plans and costing sheets
Provide status updates and reports to the Account Manager/Project Manager.
Take minutes and note actionable items at weekly Project Management meetings
Work with lead designer to arrange photography of major projects
Provide backup assistance to reception
Any other duties assigned from time to time, in line with role competencies and / or skillset

Qualifications & Skills Required

Postsecondary related training would be an advantage, University degree preferred
Detailoriented the ability to identify important details, ensuring things are not overlooked and delivering a consistently high quality of work
Demonstrated initiative finding innovative solutions for the company and the clients
Versatility the ability move across a range of projects and clients over time
Superior organizational, negotiation and problem resolution skills
Ability to develop and maintain positive working relationships both internally and externally
Must be able to quickly analyze, compare and interpret detailed and sometimes poorly defined information and be able to make sound and accurate judgments based on best available information
Experience with Intuit QuickBase and QuickBooks, or similar online project management and accounting tools is an asset
Excellent written and verbal communication skills.
Excellent computer skills including Gmail, Word, Excel, PowerPoint
Excellent spelling, grammar and mathematics