Calgary Police Service - City of Calgary

City of Calgary

Verified Company

Calgary, Canada

5 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary.

City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, antiracism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As the Administrative Assistant, you will provide administrative support to both the Executive Director, Finance & Fleet, and the Executive Director, Information & Risk Management. This position requires a highly motivated individual to provide advanced reporting and administrative support. The successful applicant will be assigned various work tasks in a fastpaced team environment where priorities change frequently.

Responsibilities include:

Liaise daily with the Executive Directors, manage calendars, document initiatives, and prioritize the needs of the respective areas.

Hand and track cash funds.
Coordinate monthly and bi-monthly meetings, circulate meeting minutes, and provide administrative support to various teams.
Prepare presentations and document meetings.
Contact and liaise with sworn and civilian members via written communication, in-person, and phone support.
Maintain electronic office filing system in the Calgary Police Service (CPS)

Content Service including:
records retention, Information Security Classification (ISC) guidelines, information retrieval and destruction.
Deliver office mail, order supplies, maintain office machines, filing and other related duties.
-
Qualifications
***A high school diploma or equivalency (e.g. G.E.D.) plus job related coursework and a minimum of 5 years related administrative experience OR a Business Administration certificate or diploma equivalent to 1-year full-time study and a minimum of 3 years related administrative experience.
Intermediate Microsoft Office skills (Word, Excel, Outlook and PowerPoint) are required.

Preference will be given to applicants who have previous experience using InTime and PeopleSoft Financial and Supply Chain Management (FSCM).

Previous experience working in a law enforcement or police service environment is considered an asset

Pre-employment RequirementsAn enhanced security clearance and credit bureau check will be conducted.
Successful applicants must provide proof of qualifications.

Union: CUPE Local 38
Business Unit: Calgary Police Service

Position Type: 1 Temporary (up to 18 months)