Receptionist - Ottawa, Canada - DEW Engineering and Development

DEW Engineering and Development

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

DEW Engineering and Development is a multi-divisional technology company that designs and manufactures innovative products for global clients.

DEW provides a wide range of services and products to our military and commercial customers including:
design, test and evaluation; prototyping and development; and manufacturing.

DEW offers opportunities for growth, an attractive salary, a comprehensive benefit package and an environment that promotes personal and professional success.

We currently have an opening for the following position:

Receptionist

Responsibilities/Duties:

Responsibilities include, but are not limited to the following:

Reporting to the Human Resources and Administration Manager the Receptionist is the face of the company to all visitors; this position plays an important role in representing DEW.

Reception

Answer and direct all incoming calls to appropriate individuals on a multiline switchboard
Use internal intercom system to page employees as required
Greet clients and employees in a professional and pleasant manner
Monitor the front gate for individual access
Maintain guest log, sign in all visitors, distribute visitor passes and notify the appropriate employee of their arrival
Open, distribute and circulate incoming mail, various publications and internal documents
Update and maintain all company phone listings
Sort and prepare outgoing mail for pickup, and maintain postage meter
Maintain cleanliness and professional appearance of Reception and the Mail Room

Administration

Arrange catering for meetings as required
Monitor and maintain company coffee/tea supplies as required
Scan invoices and file electronically, assist with matching and other related account payable assistance for Finance department
Arrange local and international couriers as required using appropriate software
Maintain and order all office supplies and equipment
Assist all departments with word processing, photocopying, filing and other administrative tasks as required
Maintain and record all outgoing government correspondence
Monitor electronic timekeeping system in preparation for payroll
Other duties as assigned

Qualifications

Completion of High School
Minimum five years experience in Reception
Extensive reception and customer service experience in a fastpaced environment
Prior experience in administrative support functions
Previous experience operating a multiline switchboard
Proficient with Microsoft Office
Excel, Word, Outlook and PowerPoint
Experience in manufacturing environment preferred

Characteristics

Demonstrated ability to work in a team or independently with mínimal supervision
Excellent problem solving skills
Dependable and professional with a demonstrated strong work ethic
Strong organizational, planning, multitasking and scheduling skills
Proven communication, interpersonal and customer service skills

DEW is proud to be an equal opportunity employer.

Department

HR & Administration