Administrative Manager - Surrey, Canada - Apna Group Inc

Description

For over 30 years we have had the honor of providing high-quality products and services to builders, developers, and homeowners throughout the Lower Mainland and Greater Vancouver.

• Prepare invoices, quotations, and real estate documents
• Filing both digital and physical documents. Documents such as real estate contracts, invoices, quotations, and cheques
• Handle phone calls and diverting the call to the right department.
• Manage work calendars of the management team
• Schedule and confirm appointments of the management whenever required
• Arrange inperson meetings or video conferencing and prepare meeting minutes for the management team
• Attend tenant queries and resolve their issues by diverting queries to the right department.
• Answer electronic inquiries professionally
• Get quotes from the vendors and present them to the team after analyzing them
• Compile data, statistics, and other information
• Maintain the record of pending invoices and follow up with the clients for the payment
• Get legal documents signed by the clients or from the managers
• Print, Scan, and Photocopy of the documents as advised by the management team
• Follow up with the architectures, engineers, and consultants on behalf of the team and ensure that the given tasks are completed on time.
• Mail out cheques or do online payment transactions on behalf of the management team
• Stay up to date with any new regulations such as covid and health emergencies and helps to implement the protocol
• Update Google sheets in a timely manner
• Keep a track of office supplies and maintain the inventory
• Perform HR duties by handling employees complaints, help in the hiring process, and train the new employees
• Handle marketing department by managing the company's Instagram account

• Fastpaced environment
• Repetitive tasks
• Attention to detail

• 8 hour shift