Administrative Business Partner - Toronto, Canada - Pinterest

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About Pinterest:

Millions of people across the world come to Pinterest to find new ideas every day. It's where they get inspiration, dream about new possibilities and plan for what matters most. Our mission is to help those people find their inspiration and create a life they love. In your role, you'll be challenged to take on work that upholds this mission and pushes Pinterest forward.

You'll grow as a person and leader in your field, all the while helping Pinners make their lives better in the positive corner of the internet.

Our new progressive work model is called PinFlex, a term that's uniquely Pinterest to describe our flexible approach to living and working. Visit our _PinFlex_ landing page to learn more. _

What you'll do:

Complex calendar management: Updating meeting cadences to reflect business priorities, aligning with executives on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly
Coordinate team morale activities
Support in coordinating with business facing XFN partners such as HR and Finance, assist with recruiting scheduling (recruiting related meetings / org changes)
Support executive in preparation of team meetings, including preparation of meeting content, capture action items and circulate meeting notes
Support executive in preparation for events, including researching event location, logistics management, and prepare event content
Coordinate team morale activitieSupport in coordinating with business facing XFN partners such as HR and Finance, assist with recruiting scheduling (recruiting related meetings / org changes)
Manage scheduling meetings for the exec with external partners
Manage reconciliation of expenses for the exec(s) supported
Assist with travel coordination
Prepare swag orders for the executive organization including submitting and processing purchase orders
Manage executive's employee recognition budget (STARS/AwardCo)
Provide in person support for offsites, all hands, or specific working sessions
Act as on the ground local support & logistics management in collaboration with Workplace/IT teams

What we're looking for:

3+ years experience, ideally supporting a SVP or Clevel executive
Proficient in gSuite, Slack, Workday, Expensify, MS Office Suite
Excellent writing, communication, interpersonal skills
Excellent organizational skills to execute multitasking in a fastpaced deadline oriented environment
Ability to move quickly and make confident decisions while being a datadriven and analytical thinker
Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
Hands on experience handling tight deadlines, lastminute changes and ability to pivot quickly
Exceptional planning and organizational skills
Excellent problemsolving skills and high attention to detail capabilities
Team player capable of executing and finishing endtoend tasks
Handle confidential information with integrity

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Please note this job requires an in office presence of 25% of the time

This job is not eligible for relocation assistance.
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Our Commitment to Diversity:

At Pinterest, our mission is to bring everyone the inspiration to create a life they love—and that includes our employees.

We're taking on the most exciting challenges of our working lives, and we succeed with a team that represents an inclusive and diverse set of identities and backgrounds.

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