Executive Assistant - Kitchener, Canada - Reception House

Reception House

Verified Company

Kitchener, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Executive Assistant

Reports to:
CEO**
Location: In person within the Waterloo Region

Organizational overview:

Reception House Waterloo Region is a non-profit organization that enables the successful resettlement of newly arrived refugees by providing temporary accommodation and orientation, assistance securing permanent housing, ongoing settlement and intensive case management services.

Main Responsibilities:

Provides the CEO with daily assistance supporting administrative elements including taking meeting minutes, scheduling/ coordinating meetings and events
Provides highlevel administrative support and assistance to the CEO, Board of Directors, and other Directors upon request.
Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for senior staff.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
Performs additional duties as assigned by executives.
Performs other related duties as assigned.

Qualifications:

Bachelor's degree, ideally in Business Administration or related field preferred.
At least three years of related experience required.

Required Skills and Abilities

Advanced knowledge of Microsoft Office Suite and Sharepoint is critical.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a highpaced and at times stressful environment.
Able to type minimum of 50 words per minute.
Excellent interpersonal skills, client service and communication skills
Ability to deal with confidential material and matters
Fluency in oral and written English is ESSENTIAL
Ability to work independently and effectively under pressure
Excellent organizational skills and the ability to set priorities, plan and meet deadlines
Must be eligible to work in Canada

Education and Experience:

College diploma required; Bachelor's degree in Business Administration or related field preferred.
At least three years of related experience required.