Research Administrative Assistant - HalifaxMidHarbourNovaScotiaProvincialGovernment, Canada - Dalhousie University

Description

Position Details
Position Information

Position Title
Research Administrative Assistant

Department/Unit
Family Medicine

Location
Halifax, Nova Scotia, Canada

Posting Number
S396-23

Employee Group
NSGEU Local 77

Position Type
Regular, On-Going

Duration of Contract (if applicable)

Employment Type
Full Time

Full-time Equivalency (FTE)
1.0 FTE

Salary
$23.70 – $30.06 per hour ($40,061 – $50,808 per annum, 32.5 hours per week)

Classification
C5

Provisional Statement
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

About Dalhousie University
Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary
The Department of Family Medicine strives to provide leadership by advancing the discipline of family medicine through research and education in primary health care, teaching family medicine residents and Dalhousie medical students, and demonstrating our commitment to lifelong learning and the dissemination of knowledge to Maritime family physicians. Reporting to the Research Operations Manager, the Administrative Assistant will provide administrative support to the Research Operations Manager, Research Director, and research faculty members in the Department of Family Medicine.

Key Responsibilities

• Manage the Director's schedule in Outlook, schedule meetings and appointments, follow-up with e-mails, and ensure the Director's awareness of daily commitments.
• Relieve the Director and faculty members of routine research administrative matters such as formatting materials; distributing reminders regarding upcoming deadlines and priorities; maintaining paper and electronic files and research library materials; and arranging national and international travel.
• Provide administrative support for research projects, including booking project and Research Committee meetings, taking minutes and following up on meeting decisions; and assisting with the production of manuscripts and educational materials for publication and presentations. Assist with updating Research Faculty Curriculum Vitae (CV's).
• Support the financial management of the Department's research accounts by assisting in the preparation of invoices, cheque requisitions and travel reimbursement forms; and receiving and forwarding payments for deposit.
• Serve as primary administrative contact for research and site representatives on pertinent research activities, deadlines etc.
• Provide back-up secretarial support for other Departmental administrative positions as required.

Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Office Administration diploma with approximately three to five years' related work experience (or equivalent combination of training and experience).
• Demonstrated excellent interpersonal and communication (verbal and written) skills.
• Proven excellent organizational skills with a high level of competency in time management and multi-tasking.
• Strong computer skills, including the demonstrated ability to learn new programs.

Assets

Job Competencies

Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Posting Detail Information

Number of Vacancies
One (1)

Open Date
10/20/2023

Close Date
10/31/2023

Open Until Filled
No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

View or Apply

To help us track our recruitment effort, please indicate in your email – cover/motivation letter where ) you saw this job posting.